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Welcome Hub for International Students

In these difficult Corona times, we would like to support our new international students with services adapted to the special challenges of the pandemic. We are therefore happy to announce that our welcome week in winter semester 2021-22 will feature both virtual sessions and face-to-face events in small groups. We want to make sure that you get the utmost support on your way to our – and very soon also your – university. This page shows a list of various pieces of information concerning the handling of the pandemic as well as our array of services. This page will be updated regularly. Should there be any information missing, please get into contact with us. We are looking forward to welcoming you!

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Infos for International Exchange Students

The International Office  will support every exchange student in all matters and is your first contact partner regarding application, orientation in Osnabrück, organisation of your studies as well as all administrative issues. In addition, you can take part in all welcome week sessions.

Infos for International Degree-Seeking Students

As international degree-seeking students, we would ask you to contact our Students‘ Office  with questions regarding application, admission and study organisation. Should you have questions regarding study financing, right of residence, or health insurance, the International Office  will be pleased to support you. Furthermore, you can participate in some of the sessions of the Welcome Week.

Teaching format in winter semester 2021-22

Osnabrück University seeks to increase the number of face-to-face classes in winter semester 2021-22. For further information on how studies at Osnabrück University will be organised, please click here. Please note: At the time being, it cannot be ruled out that you will have to be here in person – e.g. in order to take exams at the end of the semester. We therefore recommend all international students to travel to Germany before the start of the semester.

Entry & Arrival

Before you Travel to Germany

Due to the pandemic, there are still extensive restrictions in international traffic. Please keep informed regularly about current regulations and restrictions, which might also be imposed or cancelled spontaneously!

The classification of a country or a region as an area of variants of concern or an international risk area is the decisive criteria for the implementation of travel restrictions and is undertaken by the Robert-Koch-Institute. Please note that it is currently not possible to enter Germany from an area of variants of concern. This also applies to vaccinated travellers. Visas are therefore not issued at the German embassies of the affected countries. Click here for more information and exemption rules. The currently valid rating and whether your country or region has been declared a risk area or an area of variant of concern, can be found here. You are also required to inform the authorities about your intended trip to Germany; you may do so here: https://www.einreiseanmeldung.de/.

In the course of your visa application, you may have to present proof that you cannot complete your studies entirely from abroad. Exchange students can request this document from the International Office (incoming@uos.de); degree-seeking students from the Admissions Office (studentsoffice@uos.de).

After your Arrival in Germany

If you have rented a room in the students' dorm, it is strictly required that you make an appointment with your caretaker for the key handover. You can find his contact details on the supplementary sheet which you receive together with your contract. There is further information on accommodation for exchange students here. The official arrival day is on 4 October 2021. From 8.00 am till 4.00 pm, we will offer a pick up service from Osnabrück's main station. If you would like to use the pick up service, please sign up at incoming@uos.de with both your arrival time and train number. Please note that it is not possible to move into your dorm room on Fridays, Saturdays or Sundays! You would have to book an alternative accommodation (hotel, hostel) to cover these days.

Once you have arrived in Germany, you have certain obligations to fulfil. For example, you must report to our local health authority if you come from a risk area. In Osnabrück, please contact the Osnabrück Health Office, +49 541 501 11 11. You can also register virtually using this link (you can change the language in the top right corner).

Covid-19-Related Rules and Regulations in Germany

The following regulations are currently effective for the containment of the Corona virus:

  • Keep a distance of mininum 1.5 metres to other persons
  • Wear a mask whenever the minimum distance cannot be kept to (in public traffic and shopping malls FFP2-masks are compulsory!)
  • Adhere to the hygiene regulations (correct coughing, sneezing into your elbow and hand washing)
  • Furthermore, it is urgently recommended to keep the number of persons with whom you are in contact as small as possible. Closed rooms should be aired regularly and group situations should be avoided.

Residency

In order to register in Osnabrück and obtain your residence permit, we strongly recommend to attend the appointment with the foreigner's office during our welcome week (exact dates below under "Welcome Week"). We will inform you about the different ways of application. Please respect the so called "3G-rule" (vaccinated/recovered/tested) during the appointment!

Please have below documents ready for the appointment:

Non-EU Citizens with a Visa:

  • Application Form (link see below)
  • Copy of Passport (Personal Page, Visa and Entry Stamp)
  • Copy of "Wohnungsgeberbestätigung" (a document your landlord/landlady will provide you with)
  • Copy of Enrollment Certificate

Non EU-Citizens without a Visa:

  • Application Form (link see below)
  • Photocopy of Passport (Personal Page and Entry Stamp)
  • Copy of "Wohnungsgeberbestätigung" (a document your landlord/landlady will provide you with)
  • Copy of Enrollment Certificate
  • Copy of Proof of Funding (Blocked Account, Confirmation of Scholarship, etc.)
  • Copy of Health Insurance Certificate

EU-Citizens:

  • Application Form (link see below)
  • Copy of Passport (Personal Page)
  • Copy of "Wohnungsgeberbestätigung" (a document your landlord/landlady will provide you with)

If you are applying for an extension of your visa, you must proceed as follows:

Send the application form together with all supporting documents in an e-mail to auslaenderbehoerde@osnabrueck.de. You must attach the following documents:

  • application form (application form How-To)
  • Copy of Passport (Personal Page, Visa, Entry Stamp)
  • Copy of Visa
  • Copy of Health Insurance Certificate
  • Copy of Certificate of Enrollment
  • Copy of Proof of Funding (Blocked Account, Confirmation of Scholarship, etc.)
  • Copy of Letter of Admission for Studies in Osnabrück
  • Copy of "Wohnungsgeberbestätigung“ (a document your landlord/landlady will provide you with)

Students from the EU - Registration in Osnabrück
If students from the EU are unable to attend the appointment during our welcome week,  they can also register with the application form (application form How-To), their "Wohnungsgeberbestätigung" and their passport at the Bürgeramt via 0541 323-3006 or buergeramt@osnabrueck.de

Welcome Week

Our Welcome Week for all new international students took place from 4 - 8 October 2021.

 

For an overview of other important dates and deadlines, please click here.
 

Enrollment for Exchange Students

Step 1: Transfer the semester fees and open a bank account
Please transfer the reduced semester fee of 292,40 € as early as possible to the following account: University of Osnabrück (recipient), Nord LB (bank), DE19250500000199961566 (IBAN), NOLADE2H (BIC), "Ersteinschreiber/in WS 21-22 YourName" (reason/purpose of transfer). Please make sure to get a proof of payment (e.g. bank transfer confirmation, printout), because you need it for enrolment. Non-EU students should also open a bank account. Should you need any support in that respect, please contact our tutors via our virtual office hours during the welcome week.

Step 2: Take out health insurance
Students from the EU can usually be exempted from statutory health insurance, if they have an EHIC . If you would like to do so, please send a copy of your EHIC card and this letter of authorisation (PDF, 101 kB) to aok.osnabrueck@nds.aok.de  Students from non-EU countries need health insurance equivalent to German statutory health insurance. The range of services offered by public health insurance companies (and also the monthly cost) is very comparable. If you also need to open a blocked bank account, you can check our the following providers that also offer health insurance services:
https://www.oracle.de
https://www.expatrio.com
https://www.fintiba.com

German health insurance companies (without blocked account services) are, for example, Techniker Krankenkasse and AOK. If you would like to join the TK, please register here. If you have any questions, please contact Matthias Kurzawski. If you would like to join the AOK, please fill in this application (PDF, 123 kB) (application how-to (PDF, 1.10 MB)). If you have any questions, please contact Lucas Draws. You can also contact him if you have a private health insurance and would like to be exempted from statutory health insurance by using this form (PDF, 123 kB) (form how-to (PDF, 399 kB)).

Step 3: Receive welcome e-mail and upload a photo
The admissions office will send you your welcome letter together with your user data sheet as soon as possible. After 24 hours, you should upload a photo for your CampusCard - you can find out how to do this here (simply follow the images).

Step 4: Pick up and validate your CampusCard
After your photo has been received, the Campuscard  will be produced automatically. However, this may take a while. We will pick up and validate your CampusCard together during our welcome week.

Enrollment for Degree-Seeking Students

Step 1: Transfer semester fees and open a bank account
Please transfer the semester fee of 367,40 € as early as possible to the following account: University of Osnabrück (recipient), Nord LB (bank), DE19250500000199961566 (IBAN), NOLADE2H (BIC), "Ersteinschreiber/in WS 21-22 Your Name" (reason/purpose of transfer). Please make sure to get a proof of payment (e.g. bank transfer confirmation, printout), because you need it for enrollment. Non-EU students should also open a bank account. Most banks offer special student accounts often free of charge. Regardless of which bank you choose, you will likely need your passport, proof of residency/registration (a so-called Anmeldebestätigung or your rental contract) and proof of your enrolment.

Step 2: Take out health insurance

For your studies in Germany, health insurance is statutory. Should you study from your home country virtually for the complete winter semester 2021-22, you might be exempted from this obligation. We do not recommend this, as there might be the case – as mentioned above – that you may have to be present in Osnabrück in order to successfully complete a course (e.g. an examination). Should you then enter the country during the semester, you may have to pay health insurance retrospectively for the full semester.
Students from the EU can usually be exempted from statutory health insurance, if they have an EHIC card. Be aware that this exemption has to be valid for the entire duration of your studies! If you would like to obtain such a certificate of exemption, simply visit one of the many public health insurance companies in Osnabrück. Non-EU students need health insurance equivalent to German statutory health insurance. The range of services offered by public health insurance companies (and also the monthly cost) is very comparable. If you would like to join the Techniker Krankenkasse, for example, please register here. If you have any questions, please contact Matthias Kurzawski. If you would like to join the AOK, please fill out this application (PDF, 123 kB) (application how-to (PDF, 1.10 MB)). If you have any questions, please contact Lucas Draws. You can also contact him if you have a private health insurance and would like to be exempted from statutory health insurance by using this form (PDF, 123 kB) (form how-to (PDF, 399 kB)).

Step 3: Apply for enrolment
Please send an email to studentsoffice@uos.de between 13 September and 16 October 2021 with (1) proof of payment of the semester fees, (2) confirmation of health insurance (or confirmation of exemption from health insurance), (3) a scan of your passport, and (4) other documents if you were requested to do so in your admission letter (if applicable).

Step 4: Receive welcome e-mail and upload a photo
The admissions office will send you your welcome letter together with your user data sheet as soon as possible. After 24 hours, you should upload a photo for your CampusCard - you can find out how to do this here (simply follow the images).

Step 5: Pick up and validate your CampusCard
After your photo has been received, the Campuscard  will be produced automatically. However, this may take a while. You will be notified by the admissions office when the Campuscard has been created. Then, please go to StudiOS' infopoint in person to validate your campuscard and to pick up your welcome folder.

Academic Orientation

International Exchange Students with questions about their course selection, academic integration, or Learning Agreement may find their relevant contact person/department here (PDF, 134 kB). Degree-seeking students are strongly encouraged to contact their department.

Networking and Campus Life

Campus Life

Studying and living at the University of Osnabrück takes place on two campuses. The humanities and social sciences as well as many administrative buildings are located on the campus in the city center. The Westerberg campus is home to the natural sciences, mathematics, computer science, cognitive science and environmental systems science. The interactive map helps students find their way around.
Currently, the university buildings are not accessible to students or only under certain conditions. Also, the use of the services of the university library is currently only possible with online registration.
Visiting the cafeterias, (usually an important part of campus life at Osnabrück University), is only possible to a limited extent during the pandemic: using the app "SWOSY" (for Android and iOS), food can be ordered  in advance either "to go" or "to stay". In addition, at the moment you can only pay in the cafeteria with the campuscard, which has to be charged prior to your payment.

Questions? Remarks? We're here for you!

We would like to support you with all questions you may have before and during your stay at UOS. Should you have a question, a remark or just the need to talk, please do not hesitate to contact us. Although our doors must still be kept close at the moment, you can reach us as follows:

Virtual Public Contact Hours

Virtual contact hours with tutors during our welcome week will take place on Monday, 4 October, 10 am - 12 noon, Tuesday, 5 October, 2 pm - 4 pm and Thursday, 7 October, 2 pm - 4 pm. Registration is not necessary! Please just use the following link during this time: https://webconf.uni-osnabrueck.de/b/ann-kqd-pup-bx4

Virtual Single Contact Hours

Should you have a problem which you would not like to discuss in public, you can reach us any time via phone or Email. We will then assign to you a time slot and send you the link to the virtual room as well as the corresponding password.

Email or Phone

You can of course also reach us via the usual communication channels. Just send us an email to incoming@uos.de or phone us under +49 541 969 4599.