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Welcome Hub for International Students

Unlike previous semesters, we will, unfortunately, not be able to offer a welcome week this coming winter semester. In spite of that, we would, however, like to make sure that you will get the utmost support on your way to our – and very soon also your – university. In this very special hybrid semester, it is our particular concern to just be there for you whenever needed. This page shows a list of various pieces of information concerning the handling of the pandemia as well as our service and welcoming offer. This page will be updated regularly. Should there be any information missing, please get into contact with us. We are looking forward to welcoming you!

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Infos for International Exchange Students

The International Office  will support every exchange student in all matters and is your first contact partner regarding application, orientation in Osnabrück, organisation of your studies as well as all administrative issues. In addition, you can take part in all welcome period sessions.

 

 

 

 

Infos for International Degree-Seeking Students

As international degree-seeking students, we would ask you to contact our Students‘ Office  with questions regarding application, admission and study organisation. Should you have questions regarding study financing, right of residence, or health insurance, the International Office  will be pleased to support you. Furthermore, you can participate in some of the sessions of the Welcome Period – particularly the two appointments with the Foreigners‘ Office are appointments which you should not miss! We would highly recommend your participating in the „Freshmen Week“ (in German) of your faculty / your subject in order not to miss any relevant information on your course of study or your faculty/institute.

Hybrid Semester

The winter semester 2020/21 at Osnabrück University will be a so-called „Hybrid Semester“. This means, there will be (1) virtual teaching, (2) face-to-face teaching as well as (3) hybrid courses , always keeping in mind the distance and hygiene precaution measures. For further information on how studies at Osnabrück University will be organized this coming winter semester, please see here. Please note: At the time being, it cannot be excluded that you will have to be here in person – e.g. in order to take exams at the end of the semester. We therefore recommend all international students to travel to Germany.

Entry & Arrival

Before you travel to Germany

Due to the pandemic, there are still extensive restrictions in international traffic. Please keep informed regularly about current regulations and restrictions, which might also be imposed or cancelled spontaneously!

The classification of a country or a region as risk area is very often the decisive criteria for the implementation of travel restrictions. In Germany this classification is undertaken by the Robert-Koch-Institute. The currently valid rating and whether your country or region has been declared a risk area, can be found here. There is more information available on the website of the Federal Foreign Office.

In the course of your visa application, you may have to present proof that you cannot complete your studies entirely from abroad. Exchange students can request this document from the International Office (incoming@uos.de); degree-seeking students from the Admissions Office (studentsoffice@uos.de).

After you arrive in Germany

If you have rented a room in the students dorm, you will be able to move in as of 01 October. It is strictly required that you make an appointment with your caretaker. You can find his contact details on the supplementary sheet which you received together with your contract. There is further information on accommodation for exchange students here.

Once you have arrived in Germany, you have certain obligations to fulfill. For example, you must report to our local health authority if you come from a risk area. In Osnabrück, please contact the Osnabrück Health Office, +49 541 501 11 11. You can also register virtually using this link (you can change the language in the top right corner).

Covid-19-related Rules and Regulations in Germany

The following regulations are currently effective for the containment of the Corona virus:

  • Keep a distance of mininum 1.5 metres to other persons
  • Wear a mask whenever the minimum distance cannot be kept to (e.g. public traffic, shopping malls)
  • Adhere to the hygiene regulations (correct coughing, sneezing into your elbow and hand washing)
  • Furthermore, it is urgently recommended to keep the number of persons with whom you are in contact as small as possible. Closed rooms should be aired regularly and group situations should be avoided.

Residency

In order to register in Osnabrück and obtain your residence permit, it is best to attend the appointment with the Foreigner's Office organized by the International Office (October 8th and October 15th, 2020). However, this is only possible if your visa does not expire before then. If your visa is not valid until October 15th, you must proceed as follows:

Students from EU countries - Registration or re-registration in Osnabrück
Please call the Citizen's Office at +49 541 323-3006 to make an appointment for registration. There you must present (1) a "Wohnungsgeberbestätigung" and (2) your passport.

Students from non-EU countries - registration in Osnabrück or application for a residence permit
Send the application form together with all supporting documents in an e-mail to auslaenderbehoerde@osnabrueck.de. You must attach the following documents:

  • application form (application form How-To)
  • copy of passport
  • copy of entry stamp in the passport (if entry to Germany was possible without a visa)
  • copy of visa (if applicable)
  • copy of health insurance certificate
  • copy of certificate of enrolment
  • copy of proof of funding (blocked account, confirmation of scholarship, etc.)
  • copy of letter of admission for studies in Osnabrück
  • copy of "Wohnungsgeberbestätigung“ (a document your landlord will provide you with)

Welcome Period

The Welcome Period will take place from 01 – 16 October 2020 (this paragraph will be continually updated!).

  • 21 September - 15 October: Enrolment possible at the Student's Office
  • 05 October, 11 a.m.: Virtual welcome in https://webconf.uni-osnabrueck.de/b/mal-hf5-vcs (no password required)
  • Appointment with the Foreigner's Office (registration required for students of a Bachelor's or Master's programme by 07 October! Please send an email to incoming@uos.de with your name, your address in Germany and your telephone number or email address):

    • 08 October, 10 - 12 a.m.: Webinar on necessary documents, rules of conduct during the appointment on 15 October, etc. (Virtual place to be announced)
      15 October: Appointment with the Foreigner's Authority; registration in Osnabrück and application for residence permits. (Time to be announced)

In addition, there will be virtual open contact hours from 10-12 a.m. (Mondays to Thursdays). During this time, we offer to check your documents and make prints free of charge. For further information on contact details please see below.

For an overview of other important dates and deadlines, please see here.

Enrolment in 5 Steps

Enrolment for Exchange Students (incl. Helmut-Schmidt-Programme and China-Programme)

Step 1: Transfer semester fees and open a bank account
Please transfer the reduced semester fee of 291.33€ as early as possible to the following account: University of Osnabrück (recipient), Nord LB (bank), DE19250500000199961566 (IBAN), NOLADE2H (BIC), "Ersteinschreiber/in WS 2020/21 YourName" (reason/purpose of transfer). Please make sure to get a proof of payment (e.g. bank transfer confirmation, printout), because you need it for enrolment. Non-EU students should also open a bank account. To that end, we have reserved appointments at the Sparkasse Osnabrück for you. Please contact our tutors via our virtual office hours, who will then accompany you to the Sparkasse.

Step 2: Take out health insurance
Students from the EU can usually be exempted from compulsory health insurance if they have an EHIC. Please send a scan of your EHIC to incoming@uos.de. You have already received further information by email. Students from non-EU countries need health insurance equivalent to German statutory health insurance. The range of services offered by public health insurance companies (and also the monthly cost) is very comparable. If you would like to join the TK, for example, please fill out this application form. If you have any questions, please contact roman.hamza@tk.de. If you would like to join the AOK, please fill out this application  (application how-to). If you have any questions, please contact lucas.draws@nds.aok.de. You can also contact him if you have a private health insurance and would like to be exempted from compulsory health insurance by using this form  (form how-to).

Step 3: Apply for enrolment
Please send an email to sandra.afetian@uos.de between 21 September and 15 October with (1) proof of payment of the semester fees, (2) confirmation of health insurance (or confirmation of exemption from health insurance), (3) a scan of your passport, and (4) other documents if you were requested to provide in your admission letter (if applicable).

Step 4: Receive welcome letter and upload a photo
The admissions office will send you your welcome letter together with your user data as soon as possible. Afterwards, you should upload a photo for your CampusCard - you can find out how to do this here (simply follow the images).

Step 5: Pick up and validate your CampusCard
After your photo has been received, the Campuscard  will be produced automatically. However, this may take a while. You will be notified by the admissions office when the Campuscard has been created. Then, please come to StudiOS in person to validate your campuscard and to pick up your welcome folder.

Enrolment for Degree-Seeking Students

Step 1: Transfer semester fees and open a bank account
Please transfer the semester fee of 366.33€ as early as possible to the following account: University of Osnabrück (recipient), Nord LB (bank), DE19250500000199961566 (IBAN), NOLADE2H (BIC), "Ersteinschreiber/in WS 2020/21 YourName" (reason/purpose of transfer). Please make sure to get a proof of payment (e.g. bank transfer confirmation, printout), because you need it for enrolment. Non-EU students should also open a bank account. Most banks offer special student accounts often free of charge. Regardless of which bank you choose, you will likely need your passport, proof of residency/registration (a so-called Anmeldebestätigung or your rental contract) and proof of your enrolment.

Step 2: Take out health insurance

For your studies in Germany, health insurance is statutory. Should you study from your home country virtually for the complete winter semester 2020/21, you might be exempted from this obligation. We do not recommend this, as there might be the case – as mentioned above – that you may have to be present in Osnabrück in order to successfully complete a course (e.g. an examination). Should you then enter the country during the semester, you may have to pay health insurance retrospectively for the full semester.
Students from the EU can usually be exempted from compulsory health insurance if they have an EHIC. Be aware that this exemption is valid for the entire duration of your studies! If you would like to obtain such a certificate of exemption, simply visit one of the many public health insurance companies in Osnabrück. Non-EU students need health insurance equivalent to German statutory health insurance. The range of services offered by public health insurance companies (and also the monthly cost) is very comparable. If you would like to join the TK, for example, please fill out this application form. If you have any questions, please contact roman.hamza@tk.de. If you would like to join the AOK, please fill out this application  (application how-to). If you have any questions, please contact lucas.draws@nds.aok.de. You can also contact him if you have a private health insurance and would like to be exempted from compulsory health insurance by using this form  (form how-to).

Step 3: Apply for enrolment
Please send an email to studentsoffice@uos.de between 21 September and 15 October with (1) proof of payment of the semester fees, (2) confirmation of health insurance (or confirmation of exemption from health insurance), (3) a scan of your passport, and (4) other documents if you were requested to provide in your admission letter (if applicable).

Step 4: Receive welcome letter and upload a photo
The admissions office will send you your welcome letter together with your user data as soon as possible. Afterwards, you should upload a photo for your CampusCard - you can find out how to do this here (simply follow the images).

Step 5: Pick up and validate your CampusCard
After your photo has been received, the Campuscard  will be produced automatically. However, this may take a while. You will be notified by the admissions office when the Campuscard has been created. Then, please come to StudiOS in person to validate your campuscard and to pick up your welcome folder.

Academic Orientation

International Exchange Students with questions about their course selection, academic integration, or Learning Agreement may find their relevant contact by subject/department. Degree-seeking students are strongly encouraged to participate in the "Freshmen Week" (only in German).

Networking and Campus Life

This presentation provides you with a solid overview of UOS' institutions and programs.

Intercultural Language Exchange: Welcome to UOS!

This course is geared towards international students who are interested in getting to know the city of Osnabrück and gaining an insight into German customs and culture while improving their German language skills. In addition, Osnabrück students can develop their intercultural and communication skills together in tandem. The combination of language exchange (or language learning tandem) and intercultural exchange aims to bring international and local German students together to create a multimedia project on a topic of their choice. Participants receive 2 ECTS credits and a certificate. Further information is available at intensivkurs@uos.de.

Campus Life

Studying and living at the University of Osnabrück takes place on two campuses. The humanities and social sciences as well as many administrative buildings are located on the campus in the city center. The Westerberg campus is home to the natural sciences, mathematics, computer science, cognitive science and environmental systems science. The interactive map helps students find their way around.
Currently, the university buildings are not accessible to students or only under certain conditions. Also, the use of the services of the university library is currently only possible with online registration.
Visiting the cafeterias, (usually an important part of campus life at Osnabrück University), is only possible to a limited extent during the pandemic: using the app "SWOSY" (for Android and iOS), food can be ordered one day in advance either "to go" or "to stay" the next day. In addition, at the moment you can only pay in the cafeteria with the campuscard, which has to be charged prior to your payment.

Networking opportunity for international students

Taking into account all relevant hygiene measures, the Evangelical Students' Community offers international students face-to-face meetings starting Friday, 23 October at 5 p.m. at Arndtstr. 19. Registration with Lore Julius is mandatory! Please register in due time at lore.julius@esg-osnabrueck.de.

Questions? Remarks? We're here for you!

We would like to support you with all questions you may have during the hybrid semester. Should you have a question, a remark or just the need to talk, please do not hesitate to contact us. Although our doors must be kept close, you can reach us as follows:

Virtual Public Contact Hours

Our open contact hours will be from 1st to 16th October 2020 daily from Monday to Thursday between 10-12 a.m. A registration is not necessary! Please just use the following link during this time: https://webconf.uni-osnabrueck.de/b/mal-sk8-ned

Virtual Single Contact Hours

Should you have a problem which you would not like to discuss in public, you can reach us any time via phone or Email. We will then assign to you a time slot and send you the link to the virtual room as well as the corresponding password.

Email or Phone

You can of course also reach us via the usual communication channels. Just send us an email to incoming@uos.de or phone us under +49 541 969 4599.