Supplier Information on E-Invoicing
To comply with the legal requirement for electronic invoicing in B2B (business-to-business) and B2G (business-to-government) transactions, we are updating our invoice receipt process and ask that, effective immediately, you submit invoices to us exclusively in a structured electronic format (preferably ZUGFeRD, or alternatively XRechnung).
A simple PDF document or a scanned paper copy does not constitute an e-invoice as defined by law. Please note the following information regarding our digital invoice processing:
| Attribute | Data |
|---|---|
| Type of Organization | Public Institution: Public-Law Corporation (KdöR) |
| Payment Method | Purchase on account, bank transfer |
| Invoice Format | ZUGFeRD if possible, otherwise X-Rechnung |
| Central invoice receipt address | rechnungen@uni-osnabrueck.de [Do not send a copy to other email addresses] |
| Email for payment reminders/inquiries to the accounting department | finanzbuchhaltung@uni-osnabrueck.de |
| Email for inquiries to the local contact person [BT-58] | [Email address of the local contact person, if available: firstname.lastname@uni-osnabrueck.de] |
| Contact person at the UOS [BT-56] | [Local contact person/person placing the order (first name, last name)] |
| Contact person’s phone number [BT-57] | [Phone number of the local contact person] |
| Order number [BT-13] | The 8-digit UOS order number must be included on the invoice. |
| Route ID [BT-10] | 03-0141200000-15 |
| VAT ID | DE154285400 |
| Tax ID | 66/200/10079 |
| National Tax ID Number | 2366020010079 |
Important Information
- The sole recipient of the invoice is rechnungen@uni-osnabrueck.de; do not send copies to other email addresses or send the invoice anywhere else. Please make sure under no circumstances that the invoice is sent twice!
- Only one invoice file is permitted per email. No documents other than invoices and, if applicable, invoice attachments in PDF format—provided they are sent together with the invoice—may be sent to the central invoice reception. Invoice attachments must be sent in PDF format; other file formats will be automatically deleted.
- For reminders and inquiries to the financial accounting department, please use the email address finanzbuchhaltung@uni-osnabrueck.de.
- For questions directed to the person placing the order, please use the contact information provided to you. Ideally, enter the email address of the person placing the order in field BT-58.
- Our order numbers are eight-digit numbers, possibly followed by additional entries. Our order numbers must be entered in field BT-13, as we will otherwise be unable to match the invoice internally. If necessary, please request the order number from the person who placed the order at our company.
Please note that we will return invoices that we cannot clearly match to the sender for our own convenience!
Information Sheet for Download
Here you will find all the information and requirements for receiving electronic invoices, clearly organized in a single file available for download (PDF, 129 kB) (in german).