Application and organizational matters

The application consists of an  online application and other accompanying documents (CV, transcript of records, letter of motivation, provisional course list, language certificates). Up to three preferences for host universities can be specified in the online application and the Erasmus+ grant can be applied for. The accompanying documents must be uploaded in the online application as well as submitted in PDF format together with the signed online application form by email to Mareike Tudor  (mareike.tudor@uos.de) in the Office for Study Abroad & International Cooperation of FB01. Paper documents are not required.

ATTENTION:  Applications for university cooperations must be submitted to Ms. Teutloff in the International Office.

Application documents ERASMUS+ cooperations and departmental cooperations FB01

1.  Online application (fill out 1x for all 3 requests, upload accompanying documents, send online, sign generated PDF document and submit together with all accompanying documents and proofs by email to  mareike.tudor@uos.de)
2. Curriculum vitae in tabular form (In English or German, required information: Date/place of birth, current address, telephone number, email address, nationality)
3. Letter of motivation (max. 1 page, separate for each partner university, in English or German, do not forget your name and signature! Content-related reference to the specific university and the study project)
4. Current transcript of records (signed by the examination office, in English or German)
5. Bachelor's certificate (only required for Master's students in the 1st semester)
6. Preliminary course list (informal list for each partner university separately, approx. 30 ECTS per semester)
7. Language certificates (pay attention to the requirements regarding level and type of certificate of the partner universities)
8. Further relevant proof, if applicable, of previous stays abroad

Instructions for completing the online application

• You must first create an account in the  online application. If you have already submitted an online application for a program abroad before, you will need to create a new account with a different email address.
• The ERASMUS+ grant can also be applied for in the online application. No separate application procedure is necessary for this.
• Up to 3 exchange requests can be prioritized in the online application. It is also possible to combine school, Erasmus+ and university partnerships. Care must then be taken to submit the other application documents in the correct place (applications for university partnerships go to the International Office, Erasmus+ applications to the respective schools).
• Please use the comment field in the online application to indicate any language courses that are currently running or planned.

Notes on the provisional course list

• In order to receive ERASMUS+ funding, you must take 30 ECTS per semester or 60 ECTS per year during your studies abroad.
• If the courses offered for the period of your planned stay abroad are not yet available, please use the current course offer as a guide (it is still possible to adjust your course selection at a later date).
• When compiling the courses, please ensure that they are at your study level (Bachelor's/Master's) and take place at the specific partner department of the host university (courses from other subjects are sometimes possible, but require separate consultation).
• The crediting of courses from your studies abroad will be agreed in a Learning Agreement after you have been accepted for a place and before the start of your stay abroad. The contact persons here are the respective international coordinators of the institutes at FB01.

Students are selected and allocated to exchange places on the basis of the following criteria:

• Language skills (in the language of the country and/or language of instruction): via language courses or language certificates
• Academic qualification (in particular on the basis of grades in the previous course of study); proof of grades in the transcript of records; in the case of a Bachelor's degree already completed, proof of the Bachelor's certificate and the corresponding transcript of records
• Study plans (primarily conveyed via the letter of motivation): academic or other interest in the stay abroad, preparation for the stay abroad, feasibility of the stay abroad at the respective partner university

After selection and nomination by the home university, there is a second application procedure at the host university. Additional or different application documents may then be required there, for example a portfolio with practical work is often required in the subjects of art or textile design. The final decision on acceptance as an exchange student is always made by the host university.

The possibility of regocnition of credits earned during studies abroad at a partner university (Erasmus+ partner university, departmental partnership or university cooperation) of Osnabrück University is subject to individual review and approval. The prerequisite for this is that a Learning Agreement is concluded before the start of the stay abroad. This contains both the planned courses at the host university and the recognition of these courses for the home degree program. This is a binding confirmation of the agreed recognition. The Learning Agreement is signed by the student as well as by the sending and receiving universities.

Approval of the recognition of credits from studies abroad is carried out individually and on a case-by-case basis by the departmental representatives responsible for recognition at the institutes. Whether and where a course can be recognized depends on the content fit and the module structure of the respective degree programs. An overview of the persons at the institutes who are authorized to sign the Learning Agreement can be found on the  website of the International Office.

For students who complete a stay abroad via the Erasmus+ program, the Learning Agreement is mandatory and the agreement of approx. 30 ECTS per semester is a prerequisite for receiving the financial Erasmus+ grant. Ideally, the  Online Learning Agreement (OLA) should be used. If the host university does not yet participate in this, a version as a word/pdf document can also be used. Templates of the forms and guidelines for completing the Learning Agreement can be found on the  website of the International Office.

1. Application by the deadline for up to 3 partner universities at the Office for Study Abroad & International Cooperation of FB01 with Mareike Tudor
2. Selection of applicants and feedback to students by approx. mid-March
3. Nomination of students at the host university by Mareike Tudor (individual deadlines)
4. Students apply to the host university (individual deadlines); host university decides on final admission
5. International Office sends documents for the Erasmus+ grant, which must be completed and returned.
6. Conclusion of a Learning Agreement between student, home and host university
7. Stay abroad
8. After return: Apply to the Examination Office for credit transfer for the work done abroad, submit final documents to the International Office