FAQ
Which passwords are used for what?
Various passwords are currently issued and used at Osnabrück University.
- The LDAP password: This password is issued and managed by the computer center. Only the user and the computer center can change it. The LDAP password is valid for the services MyUOS (Stud.IP etc.), WLAN, RZ-Mail-Account (Webmail), the "Microsoft Azure Dev Tools for Teaching" program (formerly Imagine/Dreamspark). More information can be found on the website of the computer center.
- Domain passwords: These are passwords that are used in the respective domain. The IT support manages a separate domain for the School of Business Administration and Economics. These passwords are to be used for the employees' domain (FB9).
Where should I save data that should not be automatically backed up?
By default, your user profile data (documents/my own files, desktop, application settings, etc.) is not backed up automatically, as this delays logon times too much. You should always save important business data in your personal user drive (U:\). When using the Myshare service, make sure that you have versioning of libraries active and that synchronization runs smoothly in the background.
| Service/App | Data protection issues | Alternative(s) |
|---|---|---|
| WhatsApp (Messenger) | Lack of data protection-compliant default settings (transfer and mixing of phone book data with other services, e.g. Facebook), evaluation of the operator's metadata, use prohibited by the data protection supervisory authority of Lower Saxony | Signal, Element, Threema (for a fee), Wire, Telegram |
| Dropbox (file hosting / cloud storage) | Storage of data in the USA (considered an unsafe third country) in the free version, paid version stores at least metadata in the USA | MyShare (data center) |
| Google Drive (file hosting / cloud storage) | Data can be stored outside the EU (considered an unsafe third country), unclear terms of use (in particular further internal use of data) | MyShare (RZ) |
| Google Docs | Storage of data outside the EU possible (to be considered an unsafe third country), unclear terms of use (in particular further internal use of the data) | Academic Cloud (Only Office) GWDG |
| Google Calendar | Storage of data outside the EU possible (to be considered an unsafe third country), unclear terms of use (in particular further internal use of the data) | SOGo (RZ) |
| Microsoft OneDrive (file hosting / cloud storage) | Unclear terms of use (in particular further internal use of the data) | MyShare (data center) |
| Apple iCloud (cloud storage) | Storage of data outside the EU possible (to be considered an unsafe third country), unclear terms of use (in particular further internal use of data) | MyShare (data center) |
| Gmail (email service) | Storage of data in the USA (to be considered an unsafe third country), no agreement on order processing | University mail address |
| Google Fonts (fonts for websites) | Download from the USA / transfer of the data subject's IP address to a third country without consent | Local integration of the fonts on the web server |
| Google Analytics (web tracking tool) | Storage of data in the USA (to be regarded as an unsafe third country), use of tracking cookies (only to be used with the consent (opt-in) of the data subject) | Matomo (Piwik) without tracking cookies |
| Doodle (appointment scheduling) | Data storage abroad, lack of access protection, lack of automatic deletion, inadequate encryption | DFN appointment scheduler, Dudle (TU Dresden) |
| Skype (video conferencing) | Storage of data in the USA (considered an unsafe third country), job interviews via Skype already prohibited by the courts | DFN-Conf, BigBlueButton |