Application

Application documents to be submitted

Please organize your application documents (per partner university) as follows:

1. Paper printout of the  Online application (signed)
2. CV in tabular form (English or respective language of host country)
3. Letter of motivation (approx. 1-2 pages): statement of professional and personal motives for the planned study project (English or respective language of host country)
4. Recent  Letter of Recommendation (PDF, 250 kB) from a university lecturer (English)
5. Transcript of Records in the form of an Exa printout signed by the responsible examination office (English). Please note that the examination offices require a lead time of up to two weeks to check and sign the transcript of records.
   Alternatively, you can submit a manually completed  Transcript of Records (PDF, 248 kB) of the courses you have attended so far (English or the respective language of host country) signed and stamped by the responsible examination office. Please list all courses attended to date, starting with the first semester. If no grade was awarded for a course, "passed", "successful participation – no grade" or similar must be indicated in the last column.
6. Certificate of language proficiency (please note the information under "Language proficiency").

General information

• In addition to the written application documents to be submitted to the International Office, it is necessary to complete an online application. The signed paper printout of the online application must be attached to the documents!
• A single copy of all documents to be submitted – completed on the laptop – is required.
• A maximum of three complete (!) applications (for different partner universities) can be submitted. In this case, the priorities must be clearly indicated in the online application. The online application must only be submitted once. Several applications (sorted by priority) can be submitted. Please attach a signed printout of the online application to each application.

Language proficiency

If a TOEFL (Test of English as a Foreign Language) is required (e.g. for applications for the USA, Canada, possibly Australia/New Zealand), please register for the  TOEFL in good time, as the notification of the test result often takes a few weeks and the test result must be available by the application deadline. In this case, the TOEFL result replaces the DAAD language certificate, which then no longer needs to be submitted.

Alternatively, an IELTS test can also be taken. Older TOEFL or IELTS tests are also accepted if they are not older than 2 years at the application deadline.

The Duolingo test can also be taken and submitted if the respective partner university accepts it as an alternative to the TOEFL or IELTS.

If an English language certificate ( DAAD language certificate (PDF, 145 kB)) is required instead of the TOEFL, please refer to  DAAD language certificates.

Application documents to be submitted

Please organize your application documents (per partner university) as follows:

1.  Online application (printed, signed)

2. CV in tabular form (in English or, if applicable, in the language of the host country)

3. Letter of motivation (max. 1 page, in English or, if applicable, in the language of the host country)

4. Transcript of Records (English EXA printout signed by the Examination Office OR manually completed  Transcript of Records (PDF, 65 kB), in English or in the language of the host country, if not all courses are entered in EXA)

5. Course list

General information

• All documents to be submitted are required as a single copy – completed using a laptop.

• You can apply for a maximum of three different partner universities (indicate your priorities in the online application!). If you would like to apply for more than one university, please note that you must submit a separate complete application for each university (copy the online application, CV, and Transcript of Records if necessary).

• Some schools at the university also require the "Documents to be submitted" if you wish to apply for a place on the Erasmus program. Please contact your Erasmus departmental coordinator first and also ask whether your school has a different application deadline for Erasmus applications! The school at the university may require further documents in addition to these application documents – e.g. proof of language proficiency ( Issue of DAAD language certificates) or a Letter of Recommendation.

Instructions for completing the application documents

Transcript of Records

Please obtain an EXA printout in English from the Examinations Office.

Course list

Please submit an informal list of the courses you would like to take at the host university with your documents. Information on the courses offered by the individual universities can be found on the website of the partner university (check for "Information for foreign/international students", ECTS or similar).

• According to ECTS guidelines, approx. 30 ECTS credits per semester or 60 ECTS credits per year must be earned.

• If the course offerings for the academic year 2025/26 are not yet available, please refer to this year’s offerings.

• An official Learning Agreement must be generated and signed by all parties (student, home university, host university) after the exchange place has been accepted and before the start of the stay abroad!

After the application deadline, students are selected by an internal selection committee based on their academic qualifications and language skills. Further criteria are the study project as well as its preparation and feasibility.

The International Office will inform you of the internal selection committee’s decision and nominate you for a place at the host university if the selection committee’s decision is in your favour. The final decision on acceptance or rejection lies with the host university and is made on the basis of the documents you submit. The host university may request further documents, which you must then submit by the deadline.

Once the documents have been processed, the host university will send you an official letter of admission as well as further information, e.g. on accommodation, travel, etc. Once you have been admitted by the host university, you can apply for a student visa (if required) at the embassy or consulate of the host country.