Finance Department
The colleagues in the Finance Department are experts in terms of financing university activities.
They provide advice, information, and support in all matters relating to state funds management (financial management) and third-party funds, correct allocation and procurement, travel accounting and financial accounting. In this context, they ensure compliance with the applicable framework conditions, in particular the legal regulations on handling tax money.
Detailed information on the above-mentioned departmental fields of expertise can be found on UOS intern. The respective links are provided in the following under each subject area.
In addition, we publish the university’s Annual financial statements, Donations and sponsorship payments received and Contracts placed.
We look forward to receiving your application!
If you are interested, please send us your unsolicited application to dezernat3@uni-osnabrueck.de or register non-bindingly for the Temporary pool if you are already employed at the university.
Team and tasks
Substitute: Janine Strotmann
Substitute: Jutta Reisige
- Support of the department management
- Financial planning and control for the area of science-supporting institutions and Department 6, including administrative cost budgeting
- Cross-divisional and interdisciplinary matters (project management)
- Organizational support for trainees and new employees
- SAP support for the PSM module
We cover everything that is financed by the state of Lower Saxony, i.e. both the so-called global budget and the special funds of the state of Lower Saxony. Osnabrück University receives around €110 million via the global budget. Although there is no obligation to keep a detailed record of how this money is used, it must be allocated to the primary interests of the university. Evidently, the provisions of the state budget regulations and numerous internal and external regulations apply to the use of the funds.
The state’s special funds, which vary annually (most recently €25 million), are each allocated towards specific purposes. These include, for example, the study quality funds and the funds from "Future contract promoting studies and teaching" (ZSL). As a rule, the use of these funds must be documented in greater or lesser detail.
Our department also covers mixed funding with significant involvement of the state budget, as well as endowed professorships and non-repayable project residues from third-party funded projects, the so-called special reserves.
Apart from the special funds, we are organized by department. The colleagues in the organizational units each have a fixed contact in our team.
Further information
Substitute: Jutta Reisige
Substitute: Petra Hafemann
Substitute: Sarah Bork
Substitute: Janine Strotmann
- Supervision of the central pools
- Appointment pool incl. endowed professorships and digitalization professorships
- Research and innovation pool incl. Research Centers
- Pool for cross-departmental commitments
- Pool for the advancement of women incl. gender equality measures as part of the Women Professors Program (PPIII)
- Administration of reserves
- Tenure-track program
- SAP WebGUI application support
- SAP key user in PSM
Substitute: Sina Osterheider-Breeck
Substitute: Melanie Möller
Substitute: Anette Wohlgemuth
- Funds from schools 3, 5 and the University Library
- Administration of University Society funds
- Major equipment
- Investment funds
- Deutschland"-Scholarships
- Claims settlement within the framework of the self-insurance principle
- Administrative and cooperation agreements
- Artists’ social security contributions
- Processing of patents
Representative: Birgit Stute gen. Käuper
Third-party funds I
In the Third-Party Funding I section, your contact administer projects of non-economic activity that are funded by foundations, the federal government or other third-party funding providers (excluding DAAD, DFG, EU).
Further information
Representative: Ingrid Hentschel
Substitute: Kerstin Rosenski
- Third-party funding from the federal government (schools 1, 7, 9, 10, IKFN, IMIS, VirtUOS, ZBW)
- Female professors program (schools 1, 7, 9, 10)
- External funding from foundations (schools 1, 7, 9, 10, IKFN, IMIS, VirtUOS, ZBW, excluding endowed professorships)
- Third-party funding from other national third-party donors (schools 1, 7, 9, 10, IKFN, IMIS, VirtUOS, ZBW)
Third-party funds II
In the third-party funding II section, your contact manage all other third-party funded projects (DFG, EU, European Structural Funds, Erasmus, DAAD, further education and training, cooperations).
Further information
Representative: Marina Brentrop
Substitute: Hendrik Herbst
Substitutes: Ina Leugers, Nicola Große-Honebrink
Substitutes: Ina Leugers, Jasmin Brosius
Substitutes: Marina Brentrop, Sandra Görtz
- Third-party funding from the European Union
- Third-party funding from European Structural Funds
- Third-party funding as part of EU contract research
- Third-party funding for the promotion of international exchange (Erasmus)
- Client support for the Center of Excellence for Advanced Teacher Training (KLF)
Substitutes: Jasmin Brosius, Nicola Große-Honebrink
Substitutes: Sandra Görtz, Hendrik Herbst
We post and pay your invoices after approval by the funding agency. We support you in the preparation of outgoing invoices and send reminders to defaulting payers. We prepare tax returns for commercial enterprises and advise you on tax law issues. We prepare the commercial annual financial statements.
Contact: finanzbuchhaltung@uni-osnabrueck.de
Further information
Substitute: Annette Frerker
Substitute: Emely Hitzmann
Substitute: Luca Westenberg
Substitute: Eva Beyer
Substitute: Susanne Brinkmann
Representation in the area of taxes: Silke Kemper
Representation in the accounts receivable department: Stefanie Vogt
- Accounts receivable accounting, in particular the debit-side processing of the ZLB, ZfH
- Accounts receivable dunning and enforcement matters
- Payment transactions (abroad)
- Central outgoing invoice management
- Accounting for the corporate assets and the university foundation
- Tax matters for the commercial enterprises
Substitute: Emelie Wiens
The Procurement Office supports you in the proper allocation of small and large procurements in accordance with the university’s procurement guidelines and other legal framework conditions. Our tasks include the conclusion of central framework agreements for specific goods and services as well as the conclusion of contracts for work and services. The procurement guidelines are binding for all organizational units, regardless of the source of funding.
Your business trips are approved decentrally in your organizational unit. Invoicing is checked and settled centrally in Department 3. We are bound by the Lower Saxony Travel Expenses Ordinance. Similar guidelines apply to external travelers.
The main forms and regulations relating to travel expenses are also available in English.
Contact us at
Further information
In this section, fundamental issues relating to SAP are resolved and SAP-related projects are prepared. In the past, for instance, this was the introduction of WebGUI; currently, the introduction of e-billing is the central topic.
