Administrative Service 6 - Facility Management

Deputy:  Jens Hesping

• Management of the department consisting of approximately 80 employees

• Administrative and organizational support for the head of department and the department
• Organization of the department office
• Ensuring a seamless office workflow
• Supporting the head of department in the implementation of the department’s strategic goals

• Coordination of environmental management I Climate protection concept
• Greenhouse gas assessment

• Management of the procurement office
• Execution of contract awards according to VOB/VOL

• Head of the department

• Planning, adaptation and management of locking systems
• Expansion and networking of electronic locking systems
• Planning and implementation of various door functions
• Management of electric key safes

• Monitoring of maintenance measures for automatic doors, gates, hold-open systems, and fire extinguishers

• Planning and implementation of various door functions

• Participation in the planning and conversion of doors with regard to accessibility

Responsibilities of the Building Management System

• Fault acceptance

• Programming and operating the building management system

• Monitoring the operational systems

 stoerung@uni-osnabrueck.de

• Elaboration and further development of the results of energy controlling

• Energy optimization and identification of potential energy savings and continuous increase in energy efficiency

• Energy data collection for all media

• Implementation and support of projects in connection with energy efficiency improvements

• Controlling in technical facility management

• Maintenance planning, resource management, compliance monitoring

•  Collecting and analyzing data on maintenance activities, servicing and safety inspections

• Head of the department

• Project management for all construction projects at the university with a focus on electrical engineering

• Technical planning of new construction, conversion, extension and building maintenance measures in the field of electrical engineering

• Representation of the department vis-à-vis the building administration, freelance engineering firms, Osnabrück University of Applied Sciences and all organizational units of the university

• Planning, tendering and project management of construction measures in the specialist area
• Organization, commissioning and supervision of building maintenance measures
• Planning and operational management of technical facilities

• Maintenance and repair planning for electrical systems
• Conclusion, maintenance, monitoring, and documentation of maintenance services and maintenance contracts
• Organization and supervision of maintenance and repair work as well as recurring expert inspections

• Maintaining, supplementing, and amending the electrotechnical as-built documents and plans

• Construction documentation, creation, and modification of as-built documents

• Collaboration in technical planning for the renovation or renewal of the electrotechnical systems

• Head of the department

• Operation, maintenance, and troubleshooting of the telecommunications systems in all components for Osnabrück University and Osnabrück University of Applied Sciences

• Operation and maintenance of hazard alarm systems and clock systems

• Advice, procurement, and support in setting up company cell phones and corresponding mobile phone contracts

• Administration, operation, maintenance, and troubleshooting of the telecommunications systems in all components for Osnabrück University and Osnabrück University of Applied Sciences
• Operation, maintenance, and troubleshooting of hazard alarm systems and clock systems
• Procurement, advice, and support in setting up company cell phones and corresponding mobile phone contracts

• Administration, operation, maintenance, and troubleshooting of the telecommunications systems in all components for Osnabrück University and Osnabrück University of Applied Sciences
• Operation, maintenance, and troubleshooting of hazard alarm systems and clock systems
• Procurement, advice, and support in setting up company cell phones and corresponding mobile phone contracts

• Central telephone exchange of Osnabrück University and Osnabrück University of Applied Sciences

• Head of the department

Responsibilities of the media technology department

• Advice, assistance and installation of media technology room equipment

• New equipment / maintenance / repair of media technology in seminar rooms and lecture halls at Osnabrück University

• Loan of beamers, presenters, visualizers, mobile screens, and adapters of all kinds

• Media technology support for conferences and events of all kinds

• Head of the department

• Project management for all construction projects at the university with a focus on heating, air conditioning, ventilation, and sanitation

• Technical planning of new construction, conversion, extension, and building maintenance measures in the field of HVAC systems

• Collaboration in the technical planning of new construction, conversion, extension, and building maintenance measures in the area of HVAC systems
• Structural documentation, creation, and modification of as-built documents
• Tendering and monitoring maintenance measures, expense documentation and defect tracking

• Head of the Infrastructural Facility Management department
• Janitor services
   Overview of all janitors and building responsibilities
• Property protection
• Outdoor facilities

• Administration and allocation of all centrally allocated course rooms

• Conclusion of rental contracts for rooms and facilities of the university

• Event management

• Administration and allocation of all centrally allocated course rooms

• Management of the car parking spaces

• Implementation of quality controls for cleaning services, complaint management

Responsibilities of the Post Office

• Management and organization of the central Post Office at Osnabrück University
• Transport service

• Head of the Commercial Facility Management department

• Acquisition and rental management, property management

• Commercial administration, billing, and contractual matters

• Management and strategic development of the workshop competence center

• Responsibility for department-related technical and cost controlling, capacity planning and quality management

• Managing several workshop teams and taking on the individual development and management of employees

• Advising the head of department on issues relating to the workshop competence center

• Planning and production of devices for measurement and control tasks
• Conversion, modernization and repair of laboratory equipment
• Software development and microcontroller programming
• Technical advice as well as maintenance and servicing of devices
• Testing of portable equipment at the Westerberg campus

• Custom-made devices and apparatus for research and teaching
• CNC-supported machining production (turning, milling)
• Electrical discharge machining
• Technical advice as well as maintenance and servicing of devices

• System responsibility for the operation and maintenance of electrical systems

• Testing of fixed installations

• Supervision and monitoring of installations, commissioning and maintenance work

• Monitoring compliance with safety regulations and legal requirements

• System responsibility for the operation and maintenance of heating, air conditioning, ventilation and sanitary systems

• Supervision and monitoring of installations, commissioning and maintenance work

• Monitoring compliance with safety regulations and legal requirements

• Maintenance of windows, doors, and external sun protection

• Production of special furniture

• Implementation of minor conversion measures

• Support and assistance with research projects

• Structural development planning

• Project financing

• Project management

• Approval procedure

• Property management

• Project development

• Project planning

• Project development
• Project controlling
• Project management

• Project management

• Cost calculation

• Civil engineering tasks

• Building evaluation

• Assessment, planning, and execution of refurbishment and renovation work
• Cases of damage
• Maintenance (building construction trades)

• Structural documentation, creation, and modification of as-built documents

• Escape and rescue route plans

• Fire department route maps

• Space management/CAFM