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Corona virus: Current measures

The Covid 19 pandemic has proven to be a great challenge for all of us, one which can only be met by our university if we work together. We will use this website to keep you up to date with the latest information on all precautionary measures and arrangements intended to protect the university and its members.

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Schriftzug FAQ mit grafisch dargestellten Menschen

Frequently asked questions (FAQ) on studies and examinations

Building of the Institute for Health Research and Education

Link list: Information issued by university departments and institutions

Campus Innenstadt: Leerer Schloss-Innenhof während der Corona-Krise

Information for university staff
Information for young academics

Dear Students of Osnabrück University,

we are writing to you today to keep you up to date with information and to answer some of the questions affecting many of you. Please remember that information can change on a day to day basis.

Behind us lies an unusual online semester which has been full of challenges for all of us. Adjusting to online courses involved a huge amount of work and asked a great deal of you and your professors and lecturers. It is still hard to say when we will be able to return to normality. This is because it is impossible to predict how the situation will unfold in the months to come. Your safety and the safety of all our staff is and will remain our uppermost priority.

The following rules continue to apply:

  • it is still obligatory to wear a face covering in designated areas and in certain university buildings such as the library,
  • all main and side entrances to university buildings will remain closed for the foreseeable future,
  • on-site examinations including PhD examinations will only take place subject to certain conditions which you can find out about from the dean’s office in your school.

The 2020/21 winter term will take place as a hybrid semester.

This means that in addition to online and hybrid courses, face-to-face teaching will only take place in certain exceptional circumstances (foremost practical lab courses and tutorials) which will be decided by the school responsible. For specific information on individual courses in your department and how they will be taught, please contact your dean’s office or your dean of studies.

Some of the university's buildings will be reopened for the hybrid courses during the winter semester (special site plan). The entrances to the buildings are open during the lecture period. In order that really only students and lecturers have safe access, we are supported by staff at the entrances. It is very important that you can identify yourself as a student in case of doubt. You can do this with your Campuscard or, if you don't have one at the beginning of the semester, with your certificate of enrollment. Please go to your seminar rooms as quickly as possible and adhere to the distance rules. You protect yourself and others if you avoid group formation and gatherings. You are required to wear a face mask in the buildings until you have taken your permanent seat in compliance with the distancerequirements.

For the stay between the courses, designated areas will be available in buildings 01 and 15 in the city center and on the Westerberg in buildings 32 and 35. In these areas there are marked seats that ensure that the distances are maintained. A face mask must be worn at all times while in these areas.

The winter semester at Osnabrück University will begin as planned. There will be a second phase of examinations in the 41st calendar week from October 5 to 9. Freshers Week started on Monday, October 12 and regular courses will commence as planned on Monday, October 19. Courses end on Saturday, February 6, 2021.

In order to offer support to freshers as they begin their studies, the university has founded the OSKA mentoring program. Students beginning their degree programs will receive support from higher-level students in their programs – so-called OSKAs – who will accompany them through the hybrid semester.

Frequently asked questions (updated November 30)

Studying in general

The 2020/21 winter semester will be a hybrid semester with three course formats: (1) online courses, (2) hybrid courses and (3) face-to-face courses (in exceptional cases). Online courses will take place exclusively in virtual seminar rooms, and face-to-face courses in certified and suitable rooms. Suitable rooms in the university will also be allocated to teachers for hybrid courses. 

Students who are actively enrolled at a university and attending lectures, courses and taking examinations, regardless of the medium through which each is being offered, are not required to pay a tuition fee anymore since the abolition of the compulsory tuition fee in the winter semester 2014/2015.

The semester fee, amounting approximately 366 Euro, consists of the following fees:

  • 75 Euro administration fee which the University of Osnabrück is required to charge by law, based on the Lower Saxony Higher Education Act (§ 11 NHG). Exemptions of the mandatory fee, e. g. leave of absence, are also established by law in the Higher Education Act. The service provided by the University of Osnabrück (see § 11 section 3 NHG) which is based on this fee, is continuously being provided during the corona crisis and there is a high demand for digital courses, especially due to the current circumstances. The service includes regular updates/FAQs regarding the corona crisis, assistance and solution-oriented decision in terms of personal and individual situations regarding enrollment, absence of leave, exemption of long term study fees, internship, etc.  Even though the university facilities are closed at the moment, our staff in various departments, such as the Students Office, Admissions Office, International Office and Examinations Office is still available via email or phone and doing their best to help you with any questions or concerns.
  • 73 Euro student service fee which is also required to be charged by law, according to § 70 NHG in connection with the fee scale established by Osnabrück sudent service  – unless students are exempted from this fee for a particular and legally defined reason, e. g. absence of leave. The student service is charging this fee during the corona crisis as their service offer is in no way affected or limited due to the current situation.
  • 218 Euro student body fee which includes the „semester ticket bus/train“ in the amount of 200,05 Euro. Further information can be obtained from AStA.

Currently, we are not able to offer any inhouse consulting hours but, if you cannot find the answer to your question in our FAQs, you can call the Infoline (StudiOS) at + 49 (0) 541 969 7777 or send your request to studios@uni-osnabrueck.de or studierendensekretariat@uni-osnabrueck.de gerich. The staff of the Admissions Office and the Info-Line attempts to process your request without major delays but ask for your indulgence if this is not done to the usual extent due to increased inquiries. In case you have individual questions about examinations, please contact the examination office responsible for you or your examiner directly.

Yes, applications can be submitted via e-mail. If forms are available for the respective applications (e.g. for leave of absence) digitally, they must be used, signed and sent in pdf- format as an e-mail to studierendensekretariat@uni-osnabrueck.de.

From December 1st, 2020, appointments for collecting/validating the Campuscard are available, please call the Info-Line (0541-969-7777) to schedule an appointment. The Campuscard can be collected/validated at the StudiOS from Monday to Thursday between 10:30 and 14:30 and on Fridays between 10:30 and 14.

Please obey the following rules, outside on the campus as well as inside the StudiOS building:

  • wear a face mask inside as well as in front of the building
  • pay attention to instruction signs and guides
  • keep safety distance

The Info-Point and Info-Line are closed from December 21st, 2020 to January 3rd, 2021.

You can find information on long-term study fees at the page Costs of studying. If you have any further questions regarding studying with a disability or or serious illness, please get in contact.

In order to be provisionally enrolled into a Master’s program, you are required to submit a proof of at least 120 credit points instead of the usual required amount of 150 credit points. Attention should be paid to special deadlines and individual and thorough planning is required overall. In Master’s programs with admission restrictions, the numerus clausus still needs to be met.

In case you were only provisionally enrolled in the master's program in the winter semester 2019/2020 due to the lack of a bachelor's degree or equivalent qualification, the deadline for submitting the Bachelor's certificate or equivalent qualification as well as your acceptance letter as been adjusted as follows:

  1. You must obtain your bachelor's degree or equivalent by 30th September 2020 at the latest. The provisional admission expires if you have not obtained the Bachelor's degree or equivalent qualification by the aforementioned date, i.e. not all academic achievements required for your degree are available.
  2. If you have obtained your bachelor’s degree or equivalent qualification by 30th September 2020, the certificate of this degree must be submitted to the Admissions Office of Osnabrueck University by 15th October 2020 the latest. With the submission in due time, you will be enrolled in the master’s program.
  3. In case the certificate is not submitted by 15th October 2020 and you are responsible for this, you will be deregistered by law after this period has ended. If the legal consequence is to be breached, you must tell the Admissions Office in good time why you are not responsible for the missing certificate.
  4. Please also continue to note the additional information on the provisional access authorization or provisional enrollment in a master's program in the absence of a bachelor's degree.

In case you were only provisionally enrolled in the master's program in the summer semester 2020 due to the lack of a bachelor's degree or equivalent qualification, the deadline for submitting the Bachelor's certificate or equivalent qualification is being adjusted as follows:

  1. You must obtain your bachelor's degree or equivalent by 30th September 2020 at the latest.
  2. The certificate of this degree must be submitted to the Admissions Office of Osnabrueck University by 15th October 2020 the latest.

If you cannot submit your required Bachelor’s degree or equivalent within the stipulated period due to a cancelled examination caused by COVID-19 and you are not responsible for this, please contact the Admissions Office as soon as possible and no later than September 30th, 2020 and submit proof of why you are not responsible for the circumstances. Depending on the circumstances, the submission deadline can possibly be extended in individual cases.

Detailed information regarding school internships is available on the website of the Center for Teacher Education (ZLB). The respective contact persons of the ZLB can also provide information.

The Alte Münze library and the libraries in the Law, Economics and Natural Sciences / Mathematics departments are open on weekdays at fixed times. Non-university members are also permitted to borrow and return media. After ordering via the OPAC, the media can usually be borrowed the following day via self-collection shelves and lending machines. Only university students can also reserve a work station in one of the reading rooms for the following day.  Further information

If you are not equipped with any laptop or similar electronic device in ordert o access digital classes during the hybrid semester 2020/21, please contact the responsible faculty for further advice or assistance.

In the university buildings with public traffic and everywhere where changing constellations of people meet at the university, e.g. in the university library, the infopoint (StudiOS) and the university shop, mouth and nose protection must be worn in analogy to the regulations in shops and public transport, among others. Scarves, cloths, buffs or masks made by the students themselves can be used as protection. Without an appropriate mouth-and-nose protection, access can be denied. 

Due to the necessary distance and hygiene requirements, the maximum number of attendance places in the hybrid courses in the winter semester 2020/21 is very limited and a trial course for prospective students is therefore unfortunately not possible this semester. To gain an insight into studying and teaching at the UOS nevertheless, there are various alternative offers. The Study Counseling Service is available as a contact person for questions about studying and the choice of study courses.

Examinations

According to §26a of the general examinations regulations, as well as the examination regulations regarding study programs not included in the general examinations regulations, particular regulations were decided in terms of the particular circumstances regarding examinations, concerning potential significant impediments of the university’s operations (currently until March 31th, 2021). It was decided that the sole identification of a significant impediment constitutes a valid reason according to § 15 section 1 sentence 1, i. e. that the test performance will be assessed „insufficient performance“, if the student does not notify the examination commitee by the deadline about the withdrawal of the examination or if he/she does not appear on the designated examination date without valid reason, or if he/she withdraws from the examination without valid reason after the examination has officially started. Furthermore, it was decided that that the attendance of the examinaion is not counted in case of any arising technical difficulties during the examination resulting that it cannot be successfully finished. These attempts are not included in the total number of available attempts

A withdrawal after the examination has been finished, is not possible. The examination will be assessed and included in the total amount of previous attempts, even though the examination has been assessed „failed“. Consequently, there are not examination attempts possible that are not being included in the total number of available attempts (no matter if the examination was not attended or not successfully passed).

  • Oral individual examinations can take place if the safety measures are strictly obeyed. In individual cases, oral examinations can take place digitally under the responsibility of the respected subject. This has to be agreed with the respective examiners. There is no obligation on the part of the examiners to conduct video conferences., e. g. for high-risk patients.
  • Face-to-face exams in groups (written exams) will only take place in exceptions    since they present a high safety risk. All exams that have been anyway scheduled to take place digitally, are still scheduled to take place as such.
  • Face-to-face exams can only take place under the premise that high safetey and hygiene measures are strictly obeyed. A safety and hygiene concept, with a focus on distance measures, sanitizer/hygiene and possibly mandatory single-use gloves and face masks is available.

According to §26a of the general examinations regulations, as well as the examination regulations regarding study programs not included in the general examinations regulations, particular regulations were decided in terms of the particular circumstances regarding examinations, concerning potential significant impediments of the university’s operations (currently valid until March 31th, 2021). It was decided that the sole identification of a significant impediment constitutes a valid reason according to § 15 section 1 sentence 1, i. e. that the test performance will be assessed „insufficient performance“, if the student does not notify the examination commitee by the deadline about the withdrawal of the examination or if he/she does not appear on the designated examination date without valid reason, or if he/she withdraws from the examination without valid reason after the examination has officially started. Furthermore, it was decided that that the attendance of the examinaion is not counted in case of any arising technical difficulties during the examination resulting that it cannot be successfully finished. These attempts are not included in the total number of available attempts

A withdrawal after the examination has been finished, is not possible. The examination will be assessed and included in the total amount of previous attempts, even though the examination has been assessed „failed“. Consequently, there are not examination attempts possible that are not being included in the total number of available attempts (no matter if the examination was not attended or not successfully passed).

 


 

Information issued by university departments and institutions

At this point we have bundled up links leading to specific information by our university departments and institutions (in German). Is there some important bit of information missing? Please send a link via e-mail to the online editing team.

 


 

Information and downloads for university staff

Information for Teaching Staff

The 2020/21 "Hybrid" semester: The 2020/21 winter semester will be a hybrid semester with three course formats:
(1) online courses, (2) hybrid courses and (3) face-to-face courses (in exceptional cases). Online courses will take place exclusively in virtual seminar rooms, and face-to-face courses in certified and suitable rooms. Suitable rooms in the university will also be allocated to teachers for hybrid courses. As the maximum number of places in these rooms is limited and probably insufficient for all anticipated students, it will also be necessary to set up a virtual room for these courses to enable students not present on site to participate.

The most important regulations and processes in 10 concise points

Courses in the summer semester 2020: With the exception of certain examinations and practical courses, all scheduled courses, lectures and seminars will take place exclusively in an online format during the summer semester. Information on using online teaching methods as an alternative to face-to-face teaching was communicated to the teaching staff on March 13th, 2020. Further guidelines and current information on the relevant advisory services and training courses can be found on the websites of the university computer center and virtUOSOnline-support for questions related to online teaching is also available.

Examinations: Written examinations must also be taken online during the summer semester and can only be taken as on-campus examinations in exceptional circumstances as per the instructions issued on June 29th, 2020 (in German). Preparing an examination room for an examination must take place in accordance with the relevant guidelines. Should a candidate become infected as a consequence of an on-campus examination, then the designated notification chain should be adhered to. Documents in German:

Guidelines for preparing examination rooms (PDF, 542 kB)

Notification list for suspected cases of coronavirus infection (PDF, 163 kB)

If you are planning excursions, field courses or course projects, please follow these Guidelines (in German).


General Information

For travelers from international risk areas there has been an obligation to test since August 8, 2020 (see Ordinance on the obligation to test for persons entering from risk areas of August 6, 2020 of the Federal Ministry of Health > open document in German). You can only resume working at the university if you can prove a negative COVID-19 test and if you are symptom-free. You can find detailed information for those returning from vacation and the obligation to test here.

In keeping with enhanced safety precautions, all Osnabrück University buildings with a few notable exceptions will remain closed. If you pass through designated areas with a high level of public access, for example the library, the Uni-Shop or the Infopoint (StudiOS), you are required to wear a face covering. In addition, you are required to observe regulations on social distancing and hygiene. Guidelines have been drawn up to this effect in a document entitled guidelines for the workplace and during working hours (in German) which you should follow during the pandemic until further notice. Special information posters are available which provide information on specific codes of behavior in the rooms and corridors which can be used as required.

From June 4th, 2020 onwards, face-to-face job interviews can resume as long as they are conducted in accordance with the strict guidelines covering personnel selection procedures. Important information on the organization and conduct of job interviews during the coronavirus pandemic in both the online and face-to-face formats, together with relevant documentation, can be found here:

Information on conducting personnel selection procedures (in German):

Information on conducting personnel selection procedures (04.06.20)

Pre-interview telephone questionnaire

Documentation for individual job interviews

 

Additonal Services
At regular intervals, staff members will receive an update in the form of a newsletter informing them about internal regulations and services as well as providing reports about people’s experiences and individual stories from the UOS. All members of the university are cordially invited to participate and to contribute their thoughts and ideas.

In order to provide university staff with constant updates on the work situation at the current time, the Office for Personnel and Organizational Development has developed a specialist program of continuing education and staff development as well as individual coaching sessions. It has also set up the #UOSMiteinanderReden program [#UOS-talktoeachother] for colleagues to share their experiences to help them deal with the many and varied challenges they face in the current circumstances. If you have any questions about coronavirus and how to reconcile professional and family life, then please contact the Equal Opportunity Office which can also provide you with information about various programs and support services.

You have cold symptoms and are unsure how to proceed? Our graphic provides an overview.

Information for young academics

Dealing with the consequences of the coronavirus/COVID 19 safety precautions in research projects

National and international funding organizations have reacted to the coronavirus pandemic by taking a number of steps to account for the limitations young academics are facing with their research. Some donors have decided on blanket measures; other donor organizations will require decisions to be taken on a case-by-case basis. It is for this reason that cases will be examined and assessed individually. It is therefore recommended that young academics talk to their superiors and their project supervisors to identify the individual options available to them if their work has been delayed by the pandemic.  In addition, questions about extensions to externally funded projects can be addressed to the university’s research consultants.

Research consultants at Osnabrück University

Information on the regulations of funding organizations

 

The upper time limit for positions leading to a qualification has been extended again by half a year

The upper time limit for academic and artistic employees who are in their qualification phase has been extended again by the length of time by which university and scholarly activity has been disrupted.

Information regarding the changes of the WissZeitVG

 

Information and guidance for young academics at Osnabrück University

The PhD/Postdoc Career Center (ZePrOs) provides support regarding all non-subject specific questions concerning the doctorate, PhD financing options, different qualification paths in the Postdoc phase, strategic career planning and further topics. Furthermore, the ZePrOs team offers information and consultation in the case of conflicts in the context of work or research or during doctoral examination procedures.

The Equal Opportunities Office offers comprehensive consultation services on equal opportunities and sexual harassment as well as on various forms of discrimination.

The team of the Organisational Development Division accompanies divisions and teams through change processes, helps build teams, advises employees on a wide range of topics related to their professional roles and responsibilities and offers trainings tailored to their needs as university employees. In addition the team supports and advises international members of staff on language, cultural and administrative issues arising from adapting to life and work in a new environment.

The International Office advises and takes care of international students, PhD students and visiting scholars.

The service of the Center for Information Management and Virtual Teaching (virtUOS) includes information and technical support regarding digital teaching.

The ombudsperson for good scientific practice is the contact person for questions concerning the safeguarding of good scientific practice.

The Staff Council (Personalrat) is the contact institution for all matters relating to employment relationships.