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Corona virus: Current measures

The Covid 19 pandemic has proven to be a great challenge for all of us, one which can only be met by our university if we work together. We will use this website to keep you up to date with the latest information on all precautionary measures and arrangements intended to protect the university and its members.
 

Info on teaching in the winter semester 2021/22

Back to university life! In the winter semester 2021/22, the university will largely return to face-to-face teaching. To do this, we will make full use of room capacities in line with the new Lower Saxony Corona Protection Ordinance and by applying the so-called "3-G rule" – vaccinated, tested or recovered. If students wish to participate in face-to-face courses, they must confirm that they are either vaccinated, tested or recovered when they register for the course on Stud.IP. The wearing of a medical mask is obligatory on university premises.
Face coverings are still required when moving about within university buildings.
Digital courses will also continue to be offered and in-person courses do not necessarily have to include supplementary online formats. This means that online teaching and examination formats continue to be available. Please note, however, that the majority of courses will only be offered in person, and it is no longer possible to study on the basis of online courses alone.

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Info especially for teaching staff

Teaching
 

 

Dear Students of Osnabrück University,

we try our best to keep you up to date with information and to answer some of the questions affecting many of you.  Should you require additional information about your department or about the university library or University Sports, please address your questions directly to those facilities.

In general

From May 4th 2021 onwards, it is mandatory to wear an FFP-2 mask in the University Library and the departmental libraries. It is also obligatory to wear a face covering in all university buildings. Wearing coverings is strongly recommended where people come together, even outdoors.

No hybrid teaching can take place until Pentecost 2021 (Friday, May 21st, 2021). With a few approved exceptions for laboratory courses, experimental exercises and certain exams, there can be no face-to-face teaching. For the courses that have been planned to be hybrid up to now,  the attendance part has to be omitted until Pentecost. On May 15, 2021 it will be decided whether hybrid teaching can take place again in the remainder of the semester.

The Centre for University Sports remains closed until further notice. The canteens run by Student Services are open again, please book a time slot via the SWOSY app. They also continue to offer a takeaway service.

Frequently asked questions

Studying in general

Yes, applications can be submitted via e-mail. If forms are available for the respective applications (e.g. for leave of absence) digitally, they must be used, signed and sent in pdf- format as an e-mail to studierendensekretariat@uni-osnabrueck.de.

Currently, the Campuscard can be validated or issued at the Student Service Center from Monday to Thursday between 10:30 a.m. and  2:30 p.m. and on Fridays from 10:30 a.m. to 2 p.m.  by prior appointment only. Appointments can be arranged by calling the Info Line (0541 969 7777).
Students must observe the safety measures in place in Student Service Center and must

  • wear a face covering in the building,
  • observe the entry and exit regulations currently in force.

Status October 18, 2021:
As of October 11, 2021, Corona rapid tests are subject to a fee nationwide, or only a limited group of people have the option of a free test. Therefore, the University would like to offer subsidized testing to its students for a transition period (until December 22, 2021). Unfortunately, the designated testing sites on the campus in the city center, on the Westerberg campus and at the city bakery at Kampstraße 45 are currently not available. The university management is working to reach an appropriate agreement with another operator as soon as possible. 

From the summer semester 2021 onwards,  students require 150 credit points from their previous study program and must meet all other applicable admission requirements in order to apply for a Master's program. In limited-admission Master's degree programs, the selection limit must also have been reached. As a rule, provisional enrolment requires particularly careful planning.

You can find information on long-term study fees at the pageCosts of studying. If you have any further questions regarding studying with a disability or or serious illness, please get in contact.

The emergency childcare is a basic offer of the University's Equal Opportunities Office. During corona-related restrictions in daycare or school, the offer remains bookable for you (free of charge) while studying and attending online lectures.

While you are studying, the caregiver will come to your home and look after your child/children, in strict accordance with the current safety and hygiene measures. The emergency childcare can be booked up to two days in advance and be claimed of for a maximum of three consecutive days. Please note that you do not have a legal entitlement to obtain childcare, the caregivers are placed on a „first-come, first-served“ basis.

Should the current situation regarding the Corona-pandemic change or the measures be adjusted by the government, please note that the emergency childare service could be accordingly limited or stopped. 

Please understand that you will not be able to make use of emergency childcare, if you or your children have symptoms of illness. Furthermore, the childcare service cannot be offered if you or any family members are in quarantine. Please act responsibly.

If you are not registered yet, please feel free to register. In case of any questions or concerns, please contact the Equal Opportunity: christine.kammler@uni-osnabrueck.de, phone: +49 541 969 4686

When entering the buildings and in all university rooms all persons must wear a face covering (medical mask, FFP2 not mandatory). This continues to be the case even for people sitting down. Lecturers are allowed to teach without a face covering if they keep a clear distance to the participating students (at least 1.5 m). This is important because microphones do not function well when the speaker’s mouth is covered. Face coverings are still required when moving about within university buildings.

Students who have a valid medical reason for not being vaccinated and who fear an increased risk to their health are not required to attend any face-to-face events in the WiSe 2021/22 and may arrange substitute services with their instructors. If you need more information, please feel free to contact Christine Kammler, the university’s representative for severely disabled and chronically ill students. (Tel.: +49 541 969 4686 / E-mail: christine.kammler@uni-osnabrueck.de).

Established medical practices offer vaccinations with a variety of vaccines. If you need assistance getting a vaccination or have any questions, please contact the university medical officer apl. Prof. Dr. med. Henning Allmers. (Tel.: +49 541 969-3329 / E-Mail: hallmers@uni-osnabrueck.de)

Detailed information regarding school internships is available on the website of the Center for Teacher Education (ZLB). The respective contact persons of the ZLB can also provide information.

Currently, we are not able to offer any inhouse consulting hours but, if you cannot find the answer to your question in our FAQs, you can call theInfoline (StudiOS) at + 49 (0) 541 969 7777 or send your request to studios@uni-osnabrueck.de or studierendensekretariat@uni-osnabrueck.de gerich. The staff of the Admissions Office and the Info-Line attempts to process your request without major delays but ask for your indulgence if this is not done to the usual extent due to increased inquiries. In case you have individual questions about examinations, please contact the examination office responsible for you or your examiner directly.

If you are a student, the new organizational measures in the winter semester mean that you will experience changes between in-person and online teaching in your course schedule. To make this situation easier for you, the university's teaching premises will reopen from October 1, 2021. You can use the study areas in the foyers of these buildings or free seminar rooms. Outside meal times, the dining halls and cafeterias are also expected to be available as study areas. Study areas and group study rooms can also be booked in the library.

The WiSe 2021/22 will see the university largely switching to face-to-face courses. To do this, we will make full use of room capacities in line with the new Lower Saxony Corona Protection Ordinance and by applying the so-called "3-G rule" – vaccinated, tested or recovered. If students wish to participate in face-to-face courses, they must confirm that they are either vaccinated, tested or recovered when they register on Stud.IP. The wearing of a medical mask is obligatory on university premises. Digital courses will also continue to be offered and in-person courses do not necessarily have to include supplementary online formats. Courses with 200 or more participants must continue to be taught online. This means that online teaching and examination formats continue to be available. Please note, however, that the majority of courses will only be offered in person, and it is no longer possible to study on the basis of online courses alone.

The regulations on failing to meet the distance requirements and the possibility of offering face-to-face courses will come into force from October 1st, 2021.

The primary condition for participating in in-person courses is meeting one of the three following criteria: "vaccinated, recovered or tested" (the so-called "3-G Rule"). Contact tracing is guaranteed by allocating students specific seat numbers through the digital seat reservation process. The university is reliant upon the trustworthiness of its students in order to verify the “3-G Rule”: Students must confirm by mouse click when registering on Stud.IP that they meet one of the “3- G" criteria as soon as they register to attend a face-to-face event. There is no storage of individual health-related data, and students are not asked which of the “3-G" criteria they meet. Checks on compliance with the "3-G Rule" will be made on a random basis, e.g. upon entry to courses. Lecturers are authorized to query students’ "3-G status", especially if conditions in the room are deemed to be cramped. Choir members in the music faculty  and participants in indoor sports must be checked regularly for the “3-G" criteria, in contrast to other contexts.

Due to the necessary distance and hygiene requirements, the maximum number of attendance places in the courses is very limited and a trial course for prospective students is therefore unfortunately not possible. To gain an insight into studying and teaching at the UOS nevertheless, there are various alternative offers. The Study Counseling Service is available as a contact person for questions about studying and the choice of study courses.

The Alte Münze library and the libraries in the Law, Economics and Natural Sciences / Mathematics departments are open on weekdays at fixed times, only the library in the Juridicum ("J/W") is also open on Sundays. Non-university members are also permitted to borrow and return media. After ordering via the OPAC, the media can usually be borrowed the following day via self-collection shelves and lending machines. Only university students can also reserve a work station in one of the reading rooms for the following day.  Further information

Examinations

According to §26a of the general examinations regulations, as well as the examination regulations regarding study programs not included in the general examinations regulations, particular regulations were decided in terms of the particular circumstances regarding examinations, concerning potential significant impediments of the university’s operations (currently until March 30, 2022). It was decided that the sole identification of a significant impediment constitutes a valid reason according to § 15 section 1 sentence 1, i. e. that the test performance will be assessed „insufficient performance“, if the student does not notify the examination commitee by the deadline about the withdrawal of the examination or if he/she does not appear on the designated examination date without valid reason, or if he/she withdraws from the examination without valid reason after the examination has officially started. Furthermore, it was decided that that the attendance of the examinaion is not counted in case of any arising technical difficulties during the examination resulting that it cannot be successfully finished. These attempts are not included in the total number of available attempts

A withdrawal after the examination has been finished, is not possible. The examination will be assessed and included in the total amount of previous attempts, even though the examination has been assessed „failed“. Consequently, there are not examination attempts possible that are not being included in the total number of available attempts (no matter if the examination was not attended or not successfully passed).

The winter semester 2021/22  will also be treated as a so-called "exceptional semester" (based on the General Examination Regulations APO, Section 26 a). This means that online teaching and examinations will also be possible. By applying the "3-G Rule” and complying with the face covering requirements examinations can once again take place in person.


Information by the university departments and institutes

At this point we have bundled up links leading to specific information by our university departments and institutes (in German). Is there some important bit of information missing? Please send a link via e-mail to the online editing team. 

 


 

Information and downloads especially for teaching staff

Teaching

In WiSe 2021/22, the university will largely transition to face-to-face teaching. To this end, room capacities will be maximally utilized on the basis of the new Lower Saxony Corona Protection Ordinance and by applying the "three-G rule". If students wish to participate in face-to-face courses, they must confirm that they are either vaccinated, recovered or tested when registering in Stud.IP. The wearing of a medical mask is mandatory in university premises. Digital courses may also continue to be offered, and face-to-face courses do not necessarily have to include additional digital formats. Courses with 200 or more participants must remain digital.

Lecture halls are occupied in a checkerboard pattern and thus with a room capacity of 50%. All seminar rooms for courses in groups of less than 100 participants (including laboratories and exercise rooms) will be used to 100% capacity in presence (excluding cramped and stuffy rooms, decision after inspection). A certain distance is maintained here by tables.

The regulations regarding the undercutting of the distance requirement as well as the possibility of face-to-face teaching will apply as of October 1, 2021. As of this date, the prior approval of face-to-face courses by the subject's dean's offices will no longer apply. As of October 1, 2021, a university-wide hygiene concept for courses and events in the area of university self-administration will apply. Separate hygiene concepts for individual events will no longer apply.

Information on conducting and applying to conduct hybrid, online or face-to-face courses in the 2021 summer semester have been summarised in seveal check lists:

Checkliste Präsenzveranstaltung (PDF, 274 kB) (in German)

Catering-Vorgaben (PDF, 147 kB) (in German)

Students should refer to the Hinweise zur Teilnahme an Präsenzprüfungen und Praxisveranstaltungen in speziellen Labor- bzw. Arbeitsräumen  (in German).

In the winter semester 2021/22, courses may continue to be offered digitally. Classroom-based courses do not necessarily have to create additional digital formats. Courses with 200 or more participants must remain digital - there is not enough room capacity for very large groups. The binding registration of the course in digital and face-to-face format by the lecturers takes place via Stud.IP by September 24, 2021.

Notes on the use of digital teaching as an alternative to classroom teaching were communicated to teachers on March 13, 2020. You can find further advice and up-to-date information on the corresponding consulting and training offers on the websites of the University Computer Center and the Center for Digital Teaching, Information Management and Higher Education Didactics (virtUOS).

University Computer Center
Center for Digital Teaching, Information Management and Higher Education Didactics (virtUOS)
Online consultation hour digital teaching

The examinations of the current summer semester 2021 will take place as registered under the already approved conditions.

The winter semester 2021/22 will also be handled as a so-called "exception semester" (based on the General Examination Regulations APO, § 26 a). This means that digital teaching and examination will also be made possible. By applying the "three-G rule" and complying with the mask requirement, examinations can again take place in presence.

Information on conducting digital exams:

Handreichung für Fernprüfungen (PDF, 914 kB) (in German, February 8,2021)

Meldeliste bei Corona-Infektion (PDF, 163 kB) (in German)

The university's teaching buildings will be open again from October 1, 2021. Students can use the study rooms in the foyers or free seminar rooms between attending their courses.

In all rooms of the university, where the distances of 1.5 m are undercut, the obligation to wear a mouth protection (medical mask, FFP2 not mandatory) applies, which is not waived even after taking the seat. Teachers are allowed to teach without a mouth protection if they keep a clear distance to the participating students (at least 1.5 m). This is important because microphone systems do not function reasonably with mouth protections. Mouth protections are still required when entering the buildings and in all movement areas in the buildings.

Consultation hours should be offered both present and digitally whenever possible. Again, if the distance of 1.5 m can be maintained, masks can be removed in place. If this is not possible, the mouthguard requirement applies and the obligation to comply with one of the "Three-G Rule".


Information for all university staff

Administration

If you have any questions about vaccination, employees and students can contact our company doctor, apl. Prof. Dr. med. Henning Allmers. (Tel.: +49 541 969-3329 / e-mail: hallmers@uni-osnabrueck.de).

For employees, the regulations on mobile working as outlined in the framework conditions for work organization Rahmenbedingungen zur Arbeitsorganisation (PDF, 440 kB) (in German) of March 8, 2021, continue to apply. Mobile working is therefore still possible as before, provided that it has been mutually agreed between the employee and the management of the organizational unit. In agreement with the Staff Council, it is therefore possible to proceed as before until the end of the year. The Executive Board and the Staff Council are expected to conclude a service agreement on the implementation of the state-wide regulations on teleworking/mobile working by January 1, 2022.

For business trips and entry restrictions for guests of the university, the respective federal or state regulations as well as the handout of Osnabrück University  dated 09.06.2021 apply until further notice (Dienstanweisung vom 09.06.21 (PDF, 334 kB) (in German)).

Further information can be found at the:

Finanzdezernat (in German)

Personaldezernat (in German)

The University's administrative buildings will remain closed, subject to existing security precautions. You are required to wear a face covering in all University buildings. In addition, you are required to observe regulations on social distancing and hygiene. Special information posters are available which provide information on specific codes of behavior in the rooms and corridors which can be used as required.

If in exercising their professional duties an employee comes into contact with someone who has tested positive for COVID-19, this employee can ask to take two corona rapid tests at Osnabrück University. Should you wish to use this service, please refer to the Handreichung zur Nutzung von Schnelltests (PDF, 477 kB) (in German).

The state of Lower Saxony also provides its employees with lay rapid tests twice a week free of charge as an occupational health and safety measure. These are distributed by the management of the organizational units. This is a voluntary measure aimed at employees who carry out their work on site and are not exclusively in a home office. They can take the self-test at the University or at home before starting their commute.

A description of how to correctly perform the self-test can be found here: Information zur Anwendung der Selbsttests (PDF, 171 kB) (in German).

In case of a positive test result, the information sheet Verhalten der Mitarbeitenden bei einem positiven SARS-CoV-2 Antigen-Selbsttest (PDF, 409 kB) must be observed.

Panel meetings may be held in a presence even if the distance requirement is less than 1.5m, provided that mouth/nose protection is worn at all times and the "Three-G Rule" is observed.

You have cold symptoms and are unsure how to proceed? Our graphic provides an overview (PDF, 62 kB).

From June 4, 2020 onwards, face-to-face job interviews can resume as long as they are conducted in accordance with the strict guidelines covering personnel selection procedures. Important information on the organization and conduct of job interviews during the coronavirus pandemic in both the online and face-to-face formats, together with relevant documentation, can be found here:

Information on conducting personnel selection procedures (in German):

Hinweise zur Durchführung von Personalauswahlverfahren (4. Juni 2020) (in German)

Telefon-Vorabfragebogen UOS (PDF, 482 kB) (in German)

Dokumentation einzelner Vorstellungsgespräche (XLSX, 131 kB) (in German)

Young academics

National and international funding organizations have reacted to the coronavirus pandemic by taking a number of steps to account for the limitations young academics are facing with their research. Some donors have decided on blanket measures; other donor organizations will require decisions to be taken on a case-by-case basis. It is for this reason that cases will be examined and assessed individually. It is therefore recommended that young academics talk to their superiors and their project supervisors to identify the individual options available to them if their work has been delayed by the pandemic.  In addition, questions about extensions to externally funded projects can be addressed to the university’s research consultants.

Research consultants at Osnabrück University

Information on the regulations of funding organizations

The PhD/Postdoc Career Center (ZePrOs) provides support regarding all non-subject specific questions concerning the doctorate, PhD financing options, different qualification paths in the Postdoc phase, strategic career planning and further topics. Furthermore, the ZePrOs team offers information and consultation in the case of conflicts in the context of work or research or during doctoral examination procedures.

The Equal Opportunities Office offers comprehensive consultation services on equal opportunities and sexual harassment as well as on various forms of discrimination.

The team of the Organisational Development Division accompanies divisions and teams through change processes, helps build teams, advises employees on a wide range of topics related to their professional roles and responsibilities and offers trainings tailored to their needs as university employees. In addition the team supports and advises international members of staff on language, cultural and administrative issues arising from adapting to life and work in a new environment.

The International Office advises and takes care of international students, PhD students and visiting scholars.

The service of the Center for Information Management and Virtual Teaching (virtUOS) includes information and technical support regarding digital teaching.

The ombudsperson for good scientific practice is the contact person for questions concerning the safeguarding of good scientific practice.

The Staff Council (Personalrat) is the contact institution for all matters relating to employment relationships.

The upper time limit for academic and artistic employees who are in their qualification phase has been extended again by the length of time by which university and scholarly activity has been disrupted.

Information regarding the changes of the WissZeitVG

Additonal Services

Status October 18, 2021:
As of October 11, 2021, Corona rapid tests are subject to a fee nationwide, or only a limited group of people have the option of a free test. Therefore, the University would like to offer subsidized testing to its students for a transition period (until December 22, 2021). Unfortunately, the designated testing sites on the campus in the city center, on the Westerberg campus and at the city bakery at Kampstraße 45 are currently not available. The university management is working to reach an appropriate agreement with another operator as soon as possible. 

If you have any questions about coronavirus and how to reconcile professional and family life, then please contact the Equal Opportunity Office which can also provide you with information about various programs and support services.

At regular intervals, staff members will receive an update in the form of a newsletter informing them about internal regulations and services as well as providing reports about people’s experiences and individual stories from the UOS. All members of the university are cordially invited to participate and to contribute their thoughts and ideas.

In order to provide university staff with constant updates on the work situation at the current time, the Office for Personnel and Organizational Development has developed a specialist program of continuing education and staff development as well as individual coaching sessions. It has also set up the #UOSMiteinanderReden program [#UOS-talktoeachother] for colleagues to share their experiences to help them deal with the many and varied challenges they face in the current circumstances.