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Corona virus: Current measures

The Covid 19 pandemic has proven to be a great challenge for all of us, one which can only be met by our university if we work together. We will use this website to keep you up to date with the latest information on all precautionary measures and arrangements intended to protect the university and its members.

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Info especially for teaching staff

Teaching
Examinations

Dear Students of Osnabrück University,

we try our best to keep you up to date with information and to answer some of the questions affecting many of you.  Should you require additional information about your department or about the university library or University Sports, please address your questions directly to those facilities.

In general

From May 4th 2021 onwards, it is mandatory to wear an FFP-2 mask in the University Library and the departmental libraries. It is also obligatory to wear a face covering in all university buildings. Wearing coverings is strongly recommended where people come together, even outdoors.

No hybrid teaching can take place until Pentecost 2021 (Friday, May 21st, 2021). With a few approved exceptions for laboratory courses, experimental exercises and certain exams, there can be no face-to-face teaching. For the courses that have been planned to be hybrid up to now,  the attendance part has to be omitted until Pentecost. On May 15, 2021 it will be decided whether hybrid teaching can take place again in the remainder of the semester.

 

The Centre for University Sports remains closed until further notice. The canteens and cafeterias run by Student Services are also closed; however, they do continue to offer a takeaway service.

 

Frequently asked questions

Studying in general

Yes, applications can be submitted via e-mail. If forms are available for the respective applications (e.g. for leave of absence) digitally, they must be used, signed and sent in pdf- format as an e-mail to studierendensekretariat@uni-osnabrueck.de.

Currently the Campuscard can be validated and – in limited and individual cases be issued – at the StudiOS from Monday to Thursday between 10:30 and 14:30 and on Fridays between 10:30 and 14.

Please obey the following rules, outside on the campus as well as inside the StudiOS building:

  • wear a face mask inside as well as in front of the building
  • pay attention to instruction signs and guides
  • keep safety distance

In order to be provisionally enrolled into a Master’s program, only in the wintersemester 2020/2021 you were required to submit a proof of at least 120 credit points. For the summer semester, the usual required amount of 150 credit points are necessary.In Master’s programs with admission restrictions, the numerus clausus still needs to be met. Attention should be paid to special deadlines and individual and thorough planning is required overall. Weitere Informationen (in German).

You can find information on long-term study fees at the pageCosts of studying. If you have any further questions regarding studying with a disability or or serious illness, please get in contact.

The emergency childcare is a basic offer of the University's Equal Opportunities Office. During corona-related restrictions in daycare or school, the offer remains bookable for you (free of charge) while studying and attending online lectures.

While you are studying, the caregiver will come to your home and look after your child/children, in strict accordance with the current safety and hygiene measures. The emergency childcare can be booked up to two days in advance and be claimed of for a maximum of three consecutive days. Please note that you do not have a legal entitlement to obtain childcare, the caregivers are placed on a „first-come, first-served“ basis.

Should the current situation regarding the Corona-pandemic change or the measures be adjusted by the government, please note that the emergency childare service could be accordingly limited or stopped. 

Please understand that you will not be able to make use of emergency childcare, if you or your children have symptoms of illness. Furthermore, the childcare service cannot be offered if you or any family members are in quarantine. Please act responsibly.

If you are not registered yet, please feel free to register. In case of any questions or concerns, please contact the Equal Opportunity: christine.kammler@uni-osnabrueck.de, phone: +49 541 969 4686

If you are not equipped with any laptop or similar electronic device in ordert o access digital classes, please contact the responsible faculty for further advice or assistance.

From May 4th 2021 onwards, it is mandatory to wear an FFP-2 mask in the University Library and the departmental libraries. Library users must also wear a mask when collecting and borrowing a pre-ordered book from the self-collection shelf . Users may remove their masks when working at a work space they have reserved in advance. It is also mandatory to wear an FFP-2 mask from May 4th, 2021 when entering the StudiOS building. Please note that visitors to the StudiOS building may only do so in order to validate their  Campuscard and only by prior appointment.

In all other university buildings, mouth and nose protection must be worn also. Without an appropriate mouth-and-nose protection, access can be denied. 

Detaillierte Infos zur Maskenpflicht in Präsenzveranstaltungen (in German)

If you cannot submit your required Bachelor’s degree or equivalent within the stipulated period due to a cancelled examination caused by COVID-19 and you are not responsible for this, please contact the Admissions Office as soon as possible and no later than September 30th, 2021 and submit proof of why you are not responsible for the circumstances. Depending on the circumstances, the submission deadline can possibly be extended in individual cases.

Detailed information regarding school internships is available on the website of the Center for Teacher Education (ZLB). The respective contact persons of the ZLB can also provide information.

Students who are actively enrolled at a university and attending lectures, courses and taking examinations, regardless of the medium through which each is being offered, are not required to pay a tuition fee anymore since the abolition of the compulsory tuition fee.

The semester fee consists of the following fees:

  • 75 Euro administration fee which the University of Osnabrück is required to charge by law, based on the Lower Saxony Higher Education Act (§ 11 NHG). Exemptions of the mandatory fee, e. g. leave of absence, are also established by law in the Higher Education Act. The service provided by the University of Osnabrück (see § 11 section 3 NHG) which is based on this fee, is continuously being provided during the corona crisis and there is a high demand for digital courses, especially due to the current circumstances. The service includes regular updates/FAQs regarding the corona crisis, assistance and solution-oriented decision in terms of personal and individual situations regarding enrollment, absence of leave, exemption of long term study fees, internship, etc.  Even though the university facilities are closed at the moment, our staff in various departments, such as the Students Office, Admissions Office, International Office and Examinations Office is still available via email or phone and doing their best to help you with any questions or concerns.
  • 73 Euro student service fee which is also required to be charged by law, according to § 70 NHG in connection with the fee scale established by Osnabrück sudent service  – unless students are exempted from this fee for a particular and legally defined reason, e. g. absence of leave. The student service is charging this fee during the corona crisis as their service offer is in no way affected or limited due to the current situation.
  • Student body fee Mehr Informationen (in German)
    Further information about the "Semesterticket" can be obtained fromAStA.

Currently, we are not able to offer any inhouse consulting hours but, if you cannot find the answer to your question in our FAQs, you can call theInfoline (StudiOS) at + 49 (0) 541 969 7777 or send your request to studios@uni-osnabrueck.de or studierendensekretariat@uni-osnabrueck.de gerich. The staff of the Admissions Office and the Info-Line attempts to process your request without major delays but ask for your indulgence if this is not done to the usual extent due to increased inquiries. In case you have individual questions about examinations, please contact the examination office responsible for you or your examiner directly.

The 2021 summer semester will be a hybrid semester with three course formats: (1) online courses, (2) hybrid courses and (3) face-to-face courses (in exceptional cases). Online courses will take place exclusively in virtual seminar rooms, and face-to-face courses in certified and suitable rooms. Suitable rooms in the university will also be allocated to teachers for hybrid courses. 

No hybrid teaching can take place until Pentecost 2021 (Friday, May 21st, 2021). With a few approved exceptions for laboratory courses, experimental exercises and certain exams, there can be no face-to-face teaching. For the courses that have been planned to be hybrid up to now, the attendance part has to be omitted until Pentecost. On May 15, 2021 ist will be decided whether hybrid teaching can take place again in the remainder of the semester.

Due to the necessary distance and hygiene requirements, the maximum number of attendance places in the hybrid courses is very limited and a trial course for prospective students is therefore unfortunately not possible. To gain an insight into studying and teaching at the UOS nevertheless, there are various alternative offers. The Study Counseling Service is available as a contact person for questions about studying and the choice of study courses.

The Alte Münze library and the libraries in the Law, Economics and Natural Sciences / Mathematics departments are open on weekdays at fixed times, only the library in the Juridicum ("J/W") is also open on Sundays. Non-university members are also permitted to borrow and return media. After ordering via the OPAC, the media can usually be borrowed the following day via self-collection shelves and lending machines. Only university students can also reserve a work station in one of the reading rooms for the following day.  Further information

Examinations

According to §26a of the general examinations regulations, as well as the examination regulations regarding study programs not included in the general examinations regulations, particular regulations were decided in terms of the particular circumstances regarding examinations, concerning potential significant impediments of the university’s operations (currently valid until September 30th, 2021). It was decided that the sole identification of a significant impediment constitutes a valid reason according to § 15 section 1 sentence 1, i. e. that the test performance will be assessed „insufficient performance“, if the student does not notify the examination commitee by the deadline about the withdrawal of the examination or if he/she does not appear on the designated examination date without valid reason, or if he/she withdraws from the examination without valid reason after the examination has officially started. Furthermore, it was decided that that the attendance of the examinaion is not counted in case of any arising technical difficulties during the examination resulting that it cannot be successfully finished. These attempts are not included in the total number of available attempts

A withdrawal after the examination has been finished, is not possible. The examination will be assessed and included in the total amount of previous attempts, even though the examination has been assessed „failed“. Consequently, there are not examination attempts possible that are not being included in the total number of available attempts (no matter if the examination was not attended or not successfully passed).

According to §26a of the general examinations regulations, as well as the examination regulations regarding study programs not included in the general examinations regulations, particular regulations were decided in terms of the particular circumstances regarding examinations, concerning potential significant impediments of the university’s operations (currently until September 30th, 2021). It was decided that the sole identification of a significant impediment constitutes a valid reason according to § 15 section 1 sentence 1, i. e. that the test performance will be assessed „insufficient performance“, if the student does not notify the examination commitee by the deadline about the withdrawal of the examination or if he/she does not appear on the designated examination date without valid reason, or if he/she withdraws from the examination without valid reason after the examination has officially started. Furthermore, it was decided that that the attendance of the examinaion is not counted in case of any arising technical difficulties during the examination resulting that it cannot be successfully finished. These attempts are not included in the total number of available attempts

A withdrawal after the examination has been finished, is not possible. The examination will be assessed and included in the total amount of previous attempts, even though the examination has been assessed „failed“. Consequently, there are not examination attempts possible that are not being included in the total number of available attempts (no matter if the examination was not attended or not successfully passed).

  • Face-to-face exams in groups (written exams) will only take place in exceptions    since they present a high safety risk. All exams that have been anyway scheduled to take place digitally, are still scheduled to take place as such.
  • Face-to-face exams can only take place under the premise that high safetey and hygiene measures are strictly obeyed. A safety and hygiene concept, with a focus on distance measures, sanitizer/hygiene and possibly mandatory single-use gloves and face masks is available.


Information by the university departments and institutes

At this point we have bundled up links leading to specific information by our university departments and institutes (in German). Is there some important bit of information missing? Please send a link via e-mail to the online editing team. 

 


 

Information and downloads especially for teaching staff

Teaching

The 2021 summer semester will take place as a hybrid semester consisting of the three course formats (1) online courses, (2) hybrid courses and (3) face-to-face teaching (in exceptional cases). Courses taking place exclusively in the online format will take place in virtual classrooms; face-to-face teaching will take place in approved and especially allocated rooms. Professors and lecturers teaching hybrid courses will also have suitable rooms allocated to them at the university. Because there will probably be an insufficient number of places in these rooms to accommodate all participating students, professors and lecturers teaching them will also have to create a virtual classroom for those students who are unable to attend the courses in person.

Some of the university’s buildings will be open to allow access to the hybrid courses. In order to ensure that only professors, lecturers and students have secure access to the buildings, checks will be carried out by security personnel. Access to a building will be granted to teaching staff upon them showing their university identity card. Please note that it is a mandatory requirement to wear a face covering in public buildings. During the course, teaching staff may remove their face coverings when standing at the desk at the front of the room. If they move about the room or walk between the rows of desks, so that it is no longer possible to maintain the minimum prescribed distance of 1.5 metres to the next person, then they must wear a face covering. Information on airing the room correctly is provided in the classroom itself.

Information on conducting and applying to conduct hybrid, online or face-to-face courses in the 2021 summer semester have been summarised in seveal check lists  (in German):

Checkliste Hybridveranstaltung (PDF, 248 kB) (in German)

Checkliste Präsenzveranstaltung (PDF, 329 kB) (in German)

Checkliste Hybridsemester - Erstsemestereinführungswoche (PDF, 249 kB) (in German)

Allgemeines Sicherheitskonzept »Hybridveranstaltung WS 20/21« (in German)

If a catering service is to be used as part of a course, then the current regulations on catering (PDF, 242 kB) (in German) must be adhered to.

Participants involved in face-to-face examinations and practical courses in specialist laboratory and/or workspaces must follow the safety guidelines on face-to-face courses (PDF, 551 kB) (in German) published on 23 April 2020.

Students should refer to the Hinweise zur Teilnahme an Präsenzprüfungen und Praxisveranstaltungen in speziellen Labor- bzw. Arbeitsräumen  (in German)

Due to the widespread rules on social distancing and constraints on travel and mobility, excursions are currently not possible, as stated in the President’s email circular of 02 November 2020.

Professors and lecturers were provided with guidelines on the use of online teaching as an alternative to face-to-face teaching on 13 March 2020. Additional guidelines and information on the university’s advisory service and continuing education courses are available on the websites of the computer centre and virtUOS. There is also a regular consultation hour to provide advice on online teaching.

Homepage Computer Centre

VirtUOS

Consultation Hour online teaching

Examinations

Written examinations will also be held online in the 2021 summer semester and can only held as on-campus examinations in exceptional cases in accordance with the instructions of 29 June 2020 (PDF, 551 kB). Please adhere to the relevant standards when planning your examination room. Should a member of the university become infected as the result of an on-campus examination at Osnabrück University, please report the case in line with the university’s reporting procedures.

Handreichung für Fernprüfungen (PDF, 914 kB) (In German) (Status as of February, 8th)

Hinweise zur Prüfungsraumplanung Sommersemester 2021 (PDF, 537 kB) (In German) (Status as of Februar 16th)


Information for all university staff

Administration

You have cold symptoms and are unsure how to proceed? Our graphic provides an overview (PDF, 62 kB).

If in exercising their professional duties an employee comes into contact with someone who has tested positive for COVID-19, this employee can ask to take a corona rapid test at Osnabrück University. Should you wish to use this service, please refer to the university guidance on the use of rapid tests (PDF, 477 kB).

  • No events (e.g.: academic conferences, network meetings, award ceremonies) including external guests are permitted on university premises from 02.11.20.
  • Work-related meetings with external guests should in principle be conducted online (for exceptions regarding appointment committees and other job interviews, see below).
  • Internal work-related meetings, including working group meetings, departmental meetings and team meetings, should from now on take place online wherever possible.
  • Meetings of the university’s committees and bodies should generally take place online.
  • Appointments committees and job interviews should generally take place online. They should only take place in person if absolutely necessary. In such cases, utmost care must be taken to abide by the standards of hygiene and safety at Osnabrück University.

From June 4th, 2020 onwards, face-to-face job interviews can resume as long as they are conducted in accordance with the strict guidelines covering personnel selection procedures. Important information on the organization and conduct of job interviews during the coronavirus pandemic in both the online and face-to-face formats, together with relevant documentation, can be found here:

Information on conducting personnel selection procedures (in German):

Information on conducting personnel selection procedures (04.06.20)

Pre-interview telephone questionnaire

Documentation for individual job interviews

It is strongly recommended that you avoid travelling on official business. If it is not possible to postpone an official trip, then you should observe the regulations issued by the individual Federal States

Since November 9th, 2020, the newly updated Regulations on Mandatory Testing of 04.11.2020 have included rules for travellers returning to Germany from high-risk areas.

Further information is available from human resources.

In keeping with enhanced safety precautions, all Osnabrück University buildings with a few notable exceptions will remain closed. You are required to wear a face covering in all University buildings. In addition, you are required to observe regulations on social distancing and hygiene. Special information posters are available which provide information on specific codes of behavior in the rooms and corridors which can be used as required.

Due to the dramatic rise in the number of COVID-19 cases in December, the German government and the Länder agreed on 19 January 2021 to prolong the existing lockdown and to tighten the measures in place to combat the coronavirus pandemic. As a consequence, Lower Saxony’s corona directive was updated and came into force on 25 January 2021. The university’s arrangements regarding work organisation were then checked against this document, and the guidance on working hours and employment (PDF, 440 kB) was updated accordingly; this guidance must be observed and will remain in force until further notice.

Young academics

National and international funding organizations have reacted to the coronavirus pandemic by taking a number of steps to account for the limitations young academics are facing with their research. Some donors have decided on blanket measures; other donor organizations will require decisions to be taken on a case-by-case basis. It is for this reason that cases will be examined and assessed individually. It is therefore recommended that young academics talk to their superiors and their project supervisors to identify the individual options available to them if their work has been delayed by the pandemic.  In addition, questions about extensions to externally funded projects can be addressed to the university’s research consultants.

Research consultants at Osnabrück University

Information on the regulations of funding organizations

The PhD/Postdoc Career Center (ZePrOs) provides support regarding all non-subject specific questions concerning the doctorate, PhD financing options, different qualification paths in the Postdoc phase, strategic career planning and further topics. Furthermore, the ZePrOs team offers information and consultation in the case of conflicts in the context of work or research or during doctoral examination procedures.

The Equal Opportunities Office offers comprehensive consultation services on equal opportunities and sexual harassment as well as on various forms of discrimination.

The team of the Organisational Development Division accompanies divisions and teams through change processes, helps build teams, advises employees on a wide range of topics related to their professional roles and responsibilities and offers trainings tailored to their needs as university employees. In addition the team supports and advises international members of staff on language, cultural and administrative issues arising from adapting to life and work in a new environment.

The International Office advises and takes care of international students, PhD students and visiting scholars.

The service of the Center for Information Management and Virtual Teaching (virtUOS) includes information and technical support regarding digital teaching.

The ombudsperson for good scientific practice is the contact person for questions concerning the safeguarding of good scientific practice.

The Staff Council (Personalrat) is the contact institution for all matters relating to employment relationships.

The upper time limit for academic and artistic employees who are in their qualification phase has been extended again by the length of time by which university and scholarly activity has been disrupted.

Information regarding the changes of the WissZeitVG

Additonal Services

If you have any questions about coronavirus and how to reconcile professional and family life, then please contact the Equal Opportunity Office which can also provide you with information about various programs and support services.

At regular intervals, staff members will receive an update in the form of a newsletter informing them about internal regulations and services as well as providing reports about people’s experiences and individual stories from the UOS. All members of the university are cordially invited to participate and to contribute their thoughts and ideas.

In order to provide university staff with constant updates on the work situation at the current time, the Office for Personnel and Organizational Development has developed a specialist program of continuing education and staff development as well as individual coaching sessions. It has also set up the #UOSMiteinanderReden program [#UOS-talktoeachother] for colleagues to share their experiences to help them deal with the many and varied challenges they face in the current circumstances.